Project Coordinator/Administrator at Stantec

Hastings, Hawke's Bay, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Administration, Proposal Support, Project Execution Plan Development, Health and Safety Plans, Project Control Processes, Scope Management, Budget Management, Schedule Management, Risk Management, Financial Forecasting, Invoicing, Progress Reporting, Document Control, Organizational Skills, Interpersonal Skills

Industry

Business Consulting and Services

Description

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We are designers, engineers, scientists, project managers, and strategic advisors. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. About the role: Stantec’s Water team in New Zealand has an impressive portfolio of successful projects that benefit communities nationwide and beyond, with significant contributions to international work. Our water focus covers the management of drinking water, wastewater, stormwater, and groundwater as a collective resource. Dams and hydropower are a key focus, driving resilience and renewable energy solutions. Tackling our water challenges is crucial, and our diverse local network includes over 360 water specialists dedicated to innovation. Stantec is seeking a Project Coordinator/Administrator to work in our New Zealand team, based in our Hastings Office. This role will ensure our projects are well managed through the project life cycle by supporting multiple Project Managers to plan, program, coordinate and manage a number of projects whilst taking on certain task management elements of individual projects as they arise. You will also support senior staff with aspects of managing our overall project portfolio. If you are looking to grow your project management experience, or not, work in a vibrant and inclusive team where culture and work life balance are a priority this could be the next progression in your career. Day to day tasks would involve: Administration. Support Campaign and Proposal staff with proposal material Support development of Project Execution Plan and Health and Safety Plans Implement established project control processes and procedures for project execution, including, but not limited to, project creation, management of scope, budgets, timeframes, profitability, and risk. Prepare and establish baseline schedule (or programmes) in conjunction with members of the project team, Help, Monitor scope/scope creep, cost and schedule alignment throughout the Project Phase Resource monitoring, in terms of consistent personnel / personnel changes. Monitor by measuring against schedule baseline and help control budget through accurate forecasting Monitor for variances and trends Assist Project Managers and project teams with monthly schedule / programme updates, financial forecasting, invoicing and progress reports; to both internal and external clients. Be accountable for own quality of workmanship by providing accurate reports, document control and monitoring within the timelines set out for the project. To be successful for this role you'll need: Extensive knowledge of Microsoft Office suite, knowledge of other Project Management software (such as Project, Primavera, Oracle, SAP) would be beneficial, but not mandatory. Solid financial literacy A capacity to learn quickly, of Stantec PM/Financial tools and processes. Be a self-starter with strong organisational and process skills, comfortable with multiple tasks, and be outcome focussed. Strong interpersonal skills able to communicate with a wide range and levels of people, to elicit cooperation and apply diplomacy in tense situations. Sound administrative skills including attention to detail, written and oral communication. Be a conscientious person willing to take initiative and ownership of areas of responsibility to meet project requirements. Ability to work on several projects, by balancing priorities or tasks during any given day on a consistent basis. What we offer At Stantec, we take your growth and fulfilment seriously. We’re proud to offer many supportive benefits, including: Professional development and support Flexible working arrangements, including purchasing up to an extra four weeks of leave and provision for school term contracts, part-time, and job sharing Learning and talent development programmes, including global, online, and on-the-job opportunities Professional memberships Service recognition awards Mentorship Wellbeing and connection opportunities Health insurance, income continuance insurance, and life insurance Employee assistance program Developing Professionals Group, a global network for those with under 10 years of experience Office Social Club and events About us We’ve been serving our clients and communities in Aotearoa New Zealand for over 125 years. With almost 900 professionals, our team is based in the main cities and throughout the regions. We collaborate across disciplines and sectors to bring buildings, energy, water, environmental, and transport projects to life. Globally, Stantec unites approximately 34,000 employees working in over 450 locations across six continents. Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships. How to apply Please apply directly online .

Responsibilities

This role ensures projects are well managed throughout the lifecycle by supporting multiple Project Managers with planning, coordination, and task management elements, while also assisting senior staff with overall project portfolio management. Day-to-day tasks include administration, proposal support, developing execution plans, implementing project controls for scope, budget, timeframes, and risk, and monitoring schedules and financial alignment.