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Assistant Project Manager - copy - copy

RPS, A Tetra Tech company - representing an exciting new chapter in our business, RPS became a Tetra Tech company in January 2023. With 27,000 employees in more than 550 offices in more than 120 countries on seven continents, Tetra Tech is a leading, global provider of consulting and engineering services. As a Tetra Tech company, RPS is proud to offer our people market-leading development and project opportunities, helping to solve some of the world’s most complex problems.

RPS has an established client-side project management consulting business in Australia Asia Pacific, with over 400 project management staff. The RPS Project Management team in Perth currently consists of 50 staff and is continuing to grow. We have a strong workbook for 2023 and beyond, with key long term projects in delivery underwriting our business.

RPS is currently tracking a range of live opportunities in the defence sector. To support this, we are seeking qualified and experienced Senior Project Managers to join our team and contribute to the growth of our project management business.

About the Role

The Senior Project Manager role offers you leadership, ownership, scope, collaboration, autonomy, challenges, and management of delivering significant projects with valued clients. We are offering you the opportunity to be part of our continued success, providing you with an exciting and rewarding role where your efforts will be recognised. We are a growing team with opportunities for future growth, strong career development and collaborative culture.

This role would suit an established project management professional wanting to take a key role in the delivery of infrastructure and building construction projects for Defence clients as well as being part of managing client relationships and the line management team.

While the role is office-based, regular short distance travel for client meetings and site-based activities is required.

About you

You will hold a tertiary qualification in project management, engineering, construction management or similar; and have:

• Australian citizenship and holding or successfully obtaining and retaining a minimum Australian Government Baseline Security Clearance.
• 10+ years project management experience
• Demonstrated recent project experience involving buildings and construction for Defence clients
• Demonstrated leadership skills including experience working within and managing teams.
• A strong understanding and proven experience in managing contracts, contract administration and design management.
• Very strong stakeholder management, communications and leadership skills.
• Excellent time management skills and attention to detail.
• Ability to use Microsoft Office suite including Word, Excel, and Outlook with Microsoft Project desirable.
• AIPM Certified Practising Project Manager certification or equivalent would be viewed favourably
• The ability to work within a large team structure and providing leadership to more junior staff.
• Desire to work on major complex projects.
• Flexible to travel when required to site based meetings and activities for our clients on Garden Island.

 

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Job Title: Project Coordinator

Location: Brisbane

Salary: $85,000

Looking for a fresh challenge in 2026?

Webexpenses, headquartered in the United Kingdom, with offices in Australia and North America, is a SaaS company that has grown quickly as a major player in the global online expense management market. Our mission is to enhance business efficiency and effectiveness by eliminating manual processes and elevating our clients' visibility into their company's expenditure.

Private equity backed, you'll be joining us at an exciting juncture as we continue to grow our business and develop our people.

About the Opportunity

Due to the ongoing growth of our well-established APAC team we now have a fantastic opportunity for a Project Coordinator to ensure a positive customer onboarding and implementation experience through every project. You may have a background in project administration, or just be highly organised, efficient and looking to enhance your skills and further your career in a professional environment. We don't expect you to have all of the skills and knowledge but if you have the right attitude and an aptitude to learn then we can teach you. Reporting to the Projects Team Manager you will coordinate team resources and monitor project activities from initiation to handover to our Account Management team.

In this role you will initiate projects, meet customers online to introduce the team and our implementation process and manage a number of your own projects for products and services sold to new and existing customers.

You will do this by:

• Confirming high-level customer requirements and finalising project timelines.
• Assessing and monitoring the capacity of each Implementation Consultant and allocating project work.
• Proactively monitoring and recording the progress/success of implementations through regular review calls and customer feedback.
• Managing a number of projects of varying sizes, assigning technical resources as appropriate.
• Identifying and managing any concerns or risks, escalating to the Projects Team Manager as appropriate.
• Developing strong working relationships with internal and external stakeholders.

To be considered for this exciting role candidates will have:

• Excellent attention to detail and organisational skills.
• Proven ability to successfully coordinate multiple concurrent projects or activities.
• Excellent written and verbal communication skills.
• Working knowledge of project management methodologies is beneficial.
• Analytical thinking, and problem-solving skills.
• Experience in maintaining data in Salesforce or similar CRM would be advantageous.
• Experience of software collaboration tools.
• Previous experience in a customer facing role is beneficial.

In return we offer:

• A working environment which enables our people to develop their skills and experience.
• A range of benefits ian additional day off on your birthday, private health insurance, group life insurance, cycle to work scheme, pension scheme, onsite benefits.

Webexpenses is an equal opportunities employer, and we encourage applicants from diverse backgrounds to join our team.

Key to this role is an awareness of data privacy and security as you will be dealing with sensitive employee data in accordance with our security policies.sFull job description

Company Description

EVSE Australia is a leading provider of electric vehicle (EV) charging solutions, dedicated to accelerating the transition to sustainable transportation across Australia and New Zealand. EVSE delivers end-to-end EV charging infrastructure for residential, commercial, government, and fleet clients and is committed to powering a cleaner future by making electric mobility accessible, reliable, and convenient for all.

Job Description

We are looking for a proactive and organised Project Coordinator to join our Commercial Projects team in Port Melbourne. Working closely with Project Managers, engineers, contractors, suppliers and clients, you'll help coordinate the delivery of EV charging infrastructure projects from planning through to completion. This role is ideal for someone who enjoys managing multiple priorities, building strong stakeholder relationships and ensuring projects are delivered safely, on time and within budget. You'll play a key role in supporting project delivery while contributing to the growth of Australia's EV charging network.

Key Responsibilities:

• Coordinate the delivery of EV charging infrastructure projects to meet quality, budget and timeline requirements.
• Support Project Managers with subcontractor engagement, contracts and project administration.
• Coordinate suppliers to ensure materials and equipment are delivered on schedule.
• Monitor project progress and assist with risk management and issue resolution.
• Maintain project documentation and ensure compliance with HSE requirements.
• Conduct site visits and support the implementation of safety and environmental standards.
• Prepare project updates, reports and stakeholder communications.
• Act as a key point of contact for clients, providing project updates and responding to enquiries.
• Build positive relationships with contractors, suppliers and internal stakeholders.
• Support proposal preparation and participate in customer meetings when required.

About You

You are a highly organised coordinator with strong communication skills and the ability to manage competing priorities in a fast-paced environment. You enjoy working collaboratively with a wide range of stakeholders and are comfortable taking ownership of tasks, solving problems and finding practical solutions. Ideally, you'll bring experience from the electrical, construction, infrastructure or renewable energy sectors, along with a genuine interest in contributing to Australia's transition to sustainable transport.

Qualifications

• Experience coordinating projects within construction, electrical, infrastructure or related industries.
• Understanding of electrical, building or infrastructure project environments.
• Strong stakeholder management and relationship-building skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and competing deadlines simultaneously.
• Experience working with contractors, suppliers and external customers.
• Strong organisational and problem-solving capabilities.
• Experience with solar, EV charging or electrical infrastructure projects will be highly regarded.

Additional Information

• Be part of an industry helping accelerate the adoption of electric vehicles.
• This is an office-based role located in Port Melbourne, with team members working on-site 5 days/week.
• Join a collaborative, high-performing team where your contribution is valued.

 

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Join Osprey Supplies, a leader in premium aluminium windows, doors, and sunrooms. We’re seeking a motivated Assistant Project Coordinator to support our growing operations across Melbourne. This dynamic, hands-on role offers flexibility, professional growth, and the opportunity to work closely with clients and internal teams to deliver exceptional results.

Key Responsibilities:

• Coordinate production schedules, logistics, and shipping to ensure on-time delivery
• Interpret architectural drawings and technical documents
• Process orders and maintain accurate records in our CRM system
• Assist in project planning and communication between sales, production, and installation teams
• Provide tailored product recommendations to meet client and project needs
• Support continuous improvement in project workflow and customer satisfaction

About You:

• Degree or background in Architecture, Engineering, Construction, or a related field
• Excellent attention to detail and accuracy in documentation
• Strong communication and organizational skills
• Proactive, positive attitude with a willingness to learn and grow
• Ability to manage multiple tasks and deadlines efficiently
• Familiarity with building materials, windows & doors, or construction projects is an advantage

What We Offer:

• Competitive base salary + performance-based bonuses
• Career development and potential shareholder opportunities
• Supportive, team-oriented environment with mentoring and training
• Profit-sharing program for high performers

If you’re ready to build your career with a company that values precision, innovation, and teamwork — apply now.

Job Type: Full-time

Pay: $40,000.00 – $80,000.00 per year

Work Authorisation:

• Australia (Required)

Work Location: In person

 

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Job Duties:

· Draft, assess, and negotiate amendments or changes to existing contracts, service agreements, and project arrangements.

· Handle inquiries and resolve issues related to ongoing contracts, projects, programs, and service delivery for both internal and external stakeholders.

· Maintain and manage all administrative documentation and records linked to projects, services, and contractual obligations.

· Collaborate with Project Managers, architects, engineers, property owners, and other key stakeholders to ensure objectives, deadlines, and quality standards are achieved.

· Provide strategic advice and updates to senior management, highlighting matters that require executive attention and facilitating the execution of their directives.

· Supervise contractors’ work, monitor progress, and report on any variations or deviations from approved project scopes or work orders.

· Prepare, evaluate, and present reports, submissions, and proposals related to the organisation’s operational or project activities.

· Gather and analyse project data to evaluate outcomes, identify trends, and support decision-making through comprehensive reporting.

· Coordinate and oversee arrangements for office relocations or expansions, including securing new premises and ensuring smooth transitions.

Qualifications:

Diploma, Advanced Diploma or Degree

Work Experience:

Minimum 1 year work experience is required as a Project Coordinator

Pay: $71,062.27 – $81,344.88 per year

Work Location: In person

 

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PROJECT COORDINATOR | GLADSTONE

Aestec Services is growing, and we're looking for an experienced Project Coordinator to join our team in Gladstone.

This is a key support role within our project team, working closely with our Project Manager to keep projects running smoothly from planning through to completion.

If you're someone who understands construction projects, is commercially minded, highly organised and enjoys being the person who keeps everything moving, we'd love to hear from you.

ABOUT THE ROLE

This is a hands-on project coordination role that combines project administration, commercial coordination and technical project support.

Working closely with the Project Manager, you'll take ownership of the day-to-day coordination and documentation required to keep projects progressing. You'll have interaction with clients, subcontractors and site teams and will be responsible for preparing project documentation and commercial information for review and approval by the Project Manager.

There are no direct reports in this position.

KEY RESPONSIBILITIES

• Coordinate the day-to-day administration and delivery requirements of projects
• Prepare variations, progress claims, project correspondence and commercial documentation
• Assist with subcontractor scopes, packages, procurement and coordination
• Track project progress, costs, budgets and key deliverables
• Assist with project programs, forecasting and monthly reporting
• Coordinate RFIs, technical documentation and information between site and engineering teams
• Coordinate QA documentation, ITPs, handover documentation and project records
• Liaise with clients, subcontractors, suppliers and internal teams
• Monitor subcontractor compliance, documentation and project requirements
• Prepare reports, meeting minutes, action items and other project documentation
• Identify issues, follow up outstanding items and keep the Project Manager informed
• Provide general project support to ensure projects are delivered safely, efficiently and commercially

ABOUT YOU

We're looking for someone who can hit the ground running and isn't afraid to take ownership.

You may currently be working as a Project Coordinator, Project Administrator, Project Engineer, Contract Administrator or similar within the construction, civil or engineering industry.

You'll ideally have:

• Experience working within construction, civil or engineering projects
• Strong understanding of project administration and commercial processes
• Excellent organisational and time management skills
• Strong attention to detail and the ability to manage competing priorities
• Confidence communicating with clients, subcontractors and internal teams
• The ability to read and understand project documentation, scopes and drawings
• Experience with variations, progress claims, RFIs, QA documentation and project reporting
• Strong computer skills and experience with project management systems
• A proactive approach and the ability to work independently
• Relevant qualifications in Construction, Engineering, Business or a related field will be highly regarded

Most importantly, we're looking for someone who can take ownership, solve problems and make the Project Manager's job easier.

ABOUT AESTEC SERVICES

Aestec Services is a proudly local Gladstone-based company providing construction, maintenance and project services across the region.

With over 300 employees, we have built a strong reputation for delivering quality work while providing stable employment and opportunities for our people.

We value safety, reliability, quality and teamwork, and we're committed to building a workplace where our people can develop and build long-term careers.

WHAT WE OFFER

• Full-time, permanent position based in Gladstone
• Work with an established and growing local company
• Opportunity to play a key role in major projects
• Supportive project and management team
• Variety across construction, maintenance and project work
• Career development and opportunities for progression
• Competitive salary commensurate with experience
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