Project Coordinator at AIOS (YC W20/S21)

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Oct, 26

Salary

23.0

Posted On

18 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Customer Service, Scheduling, Written Communication, Verbal Communication, Organizational Skills, Attention To Detail, Multi-tasking, Microsoft Office, Project Management Systems, Problem Solving, Teamwork

Industry

Consumer Services

Description

About the Role We’re looking for a highly organized, customer-focused Project Coordinator to help keep our garage door installation projects moving smoothly from start to finish. This person will play a key role in supporting customers, coordinating schedules, managing project details, and helping ensure every job is completed accurately, on time, and with a great overall experience. This position is based in Phoenix, and we are open to a hybrid-style arrangement for the right candidate. If you’re someone who thrives in a fast-paced environment, communicates well, stays composed under pressure, and takes pride in keeping moving parts organized, this could be a great fit. What You’ll Do · Schedule and coordinate installations, estimates, and follow-ups with customers, technicians, and designers · Serve as a main point of contact for customers by confirming appointments, providing updates, and resolving questions promptly · Partner with permitting agencies and internal teams to help ensure projects meet compliance and wind-load requirements · Prepare and distribute project-related documents such as permits, waivers, and notices with accuracy and timeliness · Help manage failed inspections by coordinating next steps and corrective actions · Maintain detailed and accurate records of schedules, project status, permits, and customer communication · Support smooth handoffs between departments to keep projects on track What We’re Looking For · Experience in project coordination, customer service, scheduling, or a related role preferred · Strong communication skills, both written and verbal · Excellent organizational skills and close attention to detail · Ability to manage multiple priorities in a fast-moving environment · Comfortable using Microsoft Office and scheduling/project management systems · A proactive, dependable, solutions-oriented mindset · Someone who works well independently while also being a strong team player Perks & Benefits · Paid Time Off (PTO) · Health, Dental, and Vision Insurance · 401(k) with company match · Supplemental insurance options, including short-term, long-term disability, and life insurance · A team-focused culture built around accountability, support, and growth

Responsibilities

Coordinate garage door installation projects by scheduling appointments and serving as the primary point of contact for customers. Manage project documentation, permits, and compliance requirements while ensuring smooth handoffs between internal departments.