Project Coordinator and Document Controller at Turner Townsend

Raleigh, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

0.0

Posted On

07 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Document Control, Communication Skills, Microsoft 365, Data Analytics, Data Visualization, Electronic Document Management System, Construction Documentation, Clerical Support, Meeting Scheduling, Version Control, Technical Documentation, Training, Stakeholder Management, Administrative Support, Project Setup

Industry

Construction

Description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Job Description Turner & Townsend is looking for a Project Control Admin and Document Control Coordinator to support document coordination for construction projects and programs. The ideal candidate will be organized and have very strong communication skills. Responsibilities: Ensure proper use of the document management systems (electronic and hard copy) Maintain stakeholder distribution and access for multiple projects Support internal teams and vendors with documentation requests during the full life cycle of a project. Maintain documentation aligned with client’s document management system and physical library. Distribute approved documentation to appropriate personnel, track receipt of documentation Complete tracking, logging, updating and version control of technical documents according to business standards Responsible for clerical duties related to the maintenance of technical documentation Provides training and support on the document control policy/plan to project team members. Project setup tasks to include setting up project folders & procedures for use during construction and operation. Formally review ‘construction turnover documentation’ and routing it to the appropriate entities entitled to perform technical review. SOX control responsibilities may be part of this role, which are to be adhered to where applicable. Project/Program specifications: Administrative Support Provide administrative and clerical support to project controls team. Schedule meetings, prepare agendas, record minutes, and manage calendars. Qualifications Bachelor's degree in business administration or a related field is preferred. Minimum 3-5 years of relevant work experience Proficient in Microsoft 365 products Proficiency in using spreadsheet tools to manage large amounts of data Experience utilizing Power BI, Data Studio, Tableau or any equivalent program for data analytics and data visualization, preferred. Strong Electronic document management system (EDMS/DMS) experience Understanding of construction documentation Strong communication skills Additional Information Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If you’d like to view a copy of the company’s affirmative action plan, please email [email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or [email protected]. This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response. *On-site presence and requirements may change depending on our client's needs* Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ and https://www.heery.com/ All your information will be kept confidential according to EEO guidelines. #LI-ES1 Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.

Responsibilities

The Project Coordinator and Document Controller will support document coordination for construction projects and programs, ensuring proper use of document management systems and maintaining documentation aligned with client requirements. Responsibilities include tracking and logging technical documents, providing training on document control policies, and supporting internal teams with documentation requests.