WHO WE ARE

At Squid Group, we specialise in helping businesses at every stage — whether they are starting out, scaling up, or preparing for a strategic exit. With expertise in business strategy, investment support, and risk management, we ensure our client’s growth is sustainable, secure, and high-impact. From development to exit, we help companies scale, strengthen, and secure long-term success.

REQUIRED EXPERIENCE / QUALIFICATIONS

• Experience working in a law firm, professional services, or regulatory environment.
• Proven experience as an executive assistant or legal secretary in a professional services, regulated environment.
• Typing speed of 65+WPM
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems. Advanced skills in MS Word and PowerPoint is required.
• Experience in Sharepoint and creating intranet pages
• Experience in creating and editing engaging content
• Experience in revising and editing communications
• Experience in web page creation

ROLE OVERVIEW

We are seeking an experienced Project Coordinator and EA to join the Squid Group. The Project Coordinator will report to various members of the Board and support the board of directors as more particularly described below.
This role requires excellent project management skills, presentation design skills, organisational skills, a keen attention to detail, and the ability to handle sensitive and confidential information with discretion. The ideal candidate will have a good understanding of legal terminology, procedures, and documentation. The Project Coordinator will also have responsibility for marketing initiatives.

KEY RESPONSIBILITIES

They key responsibilities for this role are set out below and there may be other responsibilities which are not listed. The hours for a full time employee are 9:00 am to 5:00 pm, Monday to Friday, and on occasion, you may be required to work outside of these hours.

PROJECT MANAGEMENT RESPONSIBILITIES

• Collect and consolidate project status updates from teams
• Assist in preparing weekly/monthly status reports and dashboards
• Monitor project timelines, milestones, and deliverables
• Help identify project risks and issues for escalation
• Prepare, proofread, and format documents and presentations such as PowerPoint presentations, agreements, contracts, correspondence, board packs, etc.

MARKETING RESPONSIBILITIES:

• Maintain the website content across the group.
• Manage and organise social media content.
• Regularly update the Sharepoint intranets for each of the entities across the group with various communications, assist in designing Sharepoint pages and content.
• Assist with raising awareness of the group’s branding and ensuring alignment across the board.
• Create and contribute to content across the group.
• Support overall business objectives and any marketing campaigns.
• Organise events for the business.

EXECUTIVE ASSISTANT RESPONSIBILITIES:

• Manage calendars, schedule meetings, and coordinate travel for legal executives.
• Maintain and organise confidential records (both electronic and paper-based).
• Liaise with internal departments and external parties.
• Arrange internal meetings and external events, such as socials, away events, training meetings, etc.
• Prepare agendas, take minutes, and follow up on action items from board and management meetings.
• Handle expense reporting and invoice processing for the members of the board.