Project Coordinator at Aston Carter

Bristol, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

30.0

Posted On

01 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Order Processing, Documentation Maintenance, Data Entry Accuracy, Excel Proficiency, Communication Skills, Project Coordination, Material Allocation, Production Tracking, Customer Support, SAP ERP, Salesforce.com, Prioritization, Teamwork, Microsoft Office, Outlook, Document Control

Industry

Staffing and Recruiting

Description

Project Coordinator – Bristol, CT (Fully Onsite) Pay: $28–$30 per hour Schedule: Full-time, Fully Onsite Reports To: Project Manager Department: Sales Operations / Project Support Overview We are seeking a detail‑oriented and proactive Project Coordinator to support our West Coast Regional Sales Managers (RSMs) and their ongoing customer projects. This role is responsible for processing merchandise orders, maintaining project documentation, coordinating with internal teams, and ensuring exceptional customer service. This is a fully onsite role in Bristol, CT, within a modern, newly renovated office environment attached to a manufacturing warehouse. Key Responsibilities Order Processing & Documentation Review incoming orders to ensure pricing and quantities are accurate. Enter orders into SAP and maintain complete project documentation (Quotes, Purchase Orders, etc.). Calculate costs, commissions, taxes, and shipping charges. Notify customers of updated pricing, ship dates, delays, or missing information. Prepare order documents for Customer Service Manager review. Project Coordination Confirm material allocation or ordering; coordinate material arrival dates with the Procurement Manager. Prepare production documents and provide them to the Production Coordinator. Track production orders to ensure on‑time delivery. Verify accuracy of shipping orders and freight costs. Communicate special packaging or labeling requirements to production and shipping teams. Customer & Cross‑Functional Support Communicate regularly with Sales Representatives to confirm customer expectations. Record customer complaints and partner with Customer Service to improve overall experience. Assist customers directly and route inquiries appropriately. Understand customer processes to better support project requirements. Maintain accurate customer contact information in SAP. Follow up on project backlogs according to material requirement timelines. Create Sample Requests and ensure timely shipment. Create shipping documents for carriers. Prepare customized reports, KPIs, and correspondence; maintain updates within databases. Work closely with production, shipping, and warehouse teams to expedite or trace shipments. Essential Skills & Qualifications 3+ years of administrative, project coordination, or related experience. Strong data‑entry accuracy; Excel proficiency required. Excellent written and verbal communication skills. Experience with construction administration, document control, or customer service is a plus. Hands-on experience with SAP ERP and Salesforce.com preferred. Ability to stay organized and accurate in a fast‑paced environment with frequent interruptions. Strong prioritization skills, especially during production meetings. High level of teamwork, interpersonal skills, and flexibility. Proficiency in Microsoft Office and Outlook. High school diploma or GED (or equivalent experience). Ability to lift files, access filing cabinets, and use a step stool as needed. Work Environment Newly renovated, modern office with spacious L‑shaped desks shared among a team of four. Role requires walking through an attached manufacturing warehouse; safety glasses must be worn when required. Professional, positive team culture with strong employee tenure and low drama. Company also operates locations in California and Florida. Job Type & Location This is a Contract to Hire position based out of Bristol, CT. Pay and Benefits The pay range for this position is $28.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Bristol,CT. Application Deadline This position is anticipated to close on Mar 13, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

This role is responsible for processing merchandise orders, maintaining project documentation, coordinating material arrival and production schedules, and ensuring accurate cost calculations and shipping verification. The coordinator will also serve as a key support contact for West Coast Regional Sales Managers and internal teams regarding project status and customer expectations.