Project Coordinator at Aston Carter

Happy Valley, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

33.65

Posted On

01 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Document Management, Organization, Time Management, Microsoft Office, Excel, Word, Document Control, Administrative Support, Business Proposal Writing, Communication, Problem-Solving, Quality Assurance, Client Interaction, Collaboration

Industry

Staffing and Recruiting

Description

Job Title: Project CoordinatorJob Description We are seeking a detail-oriented and organized Project Coordinator to join our dynamic team. In this role, you will be responsible for managing and organizing project documents, reports, specifications, and correspondence. You will also assist in coordinating meetings and presentations, ensuring professionalism in all client interactions. Responsibilities Format and organize project documents, reports, specifications, and correspondence. Create and maintain both paper and electronic files. Order insurance and monitor insurance certificates. Apply quality assurance guidelines and procedures for project document management. Assist with and coordinate meetings and presentations. Work collaboratively with multiple Project Managers and project teams as needed. Assist with project guides, reviews, invoices, and expense reports. Exhibit professionalism with clients. Perform other duties as assigned. Essential Skills 2+ years of project coordinating experience. Proficiency in project coordination and administration. Strong skills in Microsoft Office, particularly Excel and Word. Experience with document control and administrative support. Ability to write and format business proposals. Excellent organizational and time management skills. Experience in construction and project management. Strong communication and problem-solving skills. Additional Skills & Qualifications Experience with QuickBase, SharePoint, and Excel. Familiarity with construction administration. Experience in the transmission industry is preferred. Familiarity with Procore and ProjectWise is a plus. Intellectual curiosity and initiative in problem-solving. Adaptability to fast-paced environments. Work Environment This is a hybrid position with a schedule of four days in the office and one day working remotely. The standard work hours are Monday through Friday, 8 AM to 5 PM, with some flexibility. The team consists of three other Project Coordinators and two to three Accountants. The work environment encourages professionalism, teamwork, and a customer service-oriented demeanor. Job Type & Location This is a Contract to Hire position based out of Portland, OR. Pay and Benefits The pay range for this position is $31.25 - $33.65/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Portland,OR. Application Deadline This position is anticipated to close on Mar 11, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Project Coordinator will manage and organize essential project documentation, including reports, specifications, and correspondence, while also maintaining both physical and electronic filing systems. This role involves assisting with meeting coordination, ensuring professional client interactions, and applying quality assurance guidelines to document management procedures.