Project Coordinator at Atmosphere Services

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

32.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Order Management, Client Services, Issue Resolution, Cross-Functional Collaboration, Microsoft Office Suite, Scheduling, Vendor Management, Quality Assurance, Critical Thinking, Communication Skills, Detail Orientation

Industry

Office Furniture and Fixtures Manufacturing

Description

Description PRIMARY FUNCTION The Project Coordinator is responsible for supporting the execution and coordination of client orders and projects within a commercial furniture dealership environment. This role ensures accurate and timely order processing, effective project coordination, and high-quality client experience. The position focuses on order lifecycle management, cross-functional coordination, and issue resolution to support operational efficiency, consistency, and alignment with sales and client service objectives. While this job description accurately represents the current primary duties of the role, functions may be adapted as necessary to meet business need. PRINCIPLE DUTIES AND RESPONSIBILITIES Project Coordination and Order Management Coordinate the order lifecycle including pricing, specifications, order entry, scheduling, delivery, and installation Ensure accuracy, completeness, and timeliness of all order-related deliverables Process quotes and orders for standard and non-standard requests Review vendor acknowledgments and resolve discrepancies Manage order revisions, change requests, and resubmissions Support order closeout activities including punch list resolution Client Services and Communication Act as a primary point of contact for client order communication Provide timely updates regarding order status, timelines, and issue resolution Respond to client requests with accuracy and urgency Support high-priority client needs as required Operational Support Coordinate delivery and installation schedules with internal teams and external partners Monitor order progress, backlog, and timelines to ensure deadlines are met Utilize internal systems to manage orders and reporting Ensure adherence to company processes and operational standards Issue Resolution and Quality Management Investigate and resolve order, shipment, and invoice discrepancies Partner with internal teams and vendors to resolve project issues Support quality assurance processes to ensure client satisfaction Escalate complex issues appropriately Cross-Functional Collaboration Collaborate with Sales, Design, Operations, and Accounting teams Maintain effective working relationships with vendors and manufacturers Participate in project meetings based on scope and complexity CORE STRENGTHS/ATTRIBUTES Communicates/Collaborates Effectively: Strong verbal and written communication and presentation skills. Ability to tailor message across a variety of audiences. Strong interpersonal skills; develops and maintains positive relationships internally and externally. Strong team player. Strategizes and Problem Solves: Problem solving orientation; critical thinking skills; understands how their work relates to the whole; generates new ideas that add value; ability to seek out appropriate information to make effective decisions. Execution Management: Works quickly to get things done; uses resources effectively; detail oriented and high level of accuracy. Owns execution of tasks and demonstrates excellent follow through. Drives for Results and fosters a sense of urgency. Resilient and Adaptable: Open to new experiences to develop skills and ability to work in a fast paced, continuously evolving role. WORKING RELATIONSHIPS Internal: Sales, Design, Operations, Accounting, Leadership External: Clients, Vendors, Manufacturers, Strategic Partners Requirements Education Associates degree required; bachelor’s degree in business-related field preferred Experience Minimum of 2 years of client service, project coordination, or order management experience Experience in commercial furniture or related industry preferred Technical Skills Proficiency in Microsoft Office Suite (Excel, Outlook, Teams) Experience with industry systems preferred Ability to learn and navigate order management systems Working Conditions In office 4+ days per week Fast-paced, deadline-driven environment Requires extensive use of a variety of computer software and systems Frequent multi-tasking and managing competing priorities Interaction with internal teams across different locations Atmosphere Commercial Interiors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, Atmosphere Commercial Interiors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

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Responsibilities

The Project Coordinator manages the full order lifecycle for commercial furniture projects, including pricing, scheduling, and installation. They serve as the primary point of contact for clients and collaborate with internal teams to ensure timely delivery and issue resolution.