Thrive on openness, respect, and collaboration? Good. Us too. Buro Happold has an exciting opportunity for a Project Coordinator to join our Projects team.
The UK Projects team provide project & design management support to our largest and most complex multidisciplinary projects; recently they have supported iconic developments such as the Everton Hill Dickinson Stadium, Battersea Powerstation redevelopment, and The Factory Theatre in Manchester.
The key focus of the role will be to support the Project Leader and Project Director with Administration Tasks as needed to ensure successful and coordinated project delivery.

YOUR SKILLS & EXPERIENCE

Essential

• Comfortable conversing with senior staff members across the practice.
• Able to plan ahead and meet deadlines effectively.
• Ability to work across multiple projects and prioritize tasks appropriately.
• Intermediate level MS Office skills, especially in Excel.
• Approachable when dealing with internal and external customers.
• Sufficiently perceptive to identify possible issues and take appropriate action.
• Able to work independently and demonstrate initiative.
• Enthusiastic about delivering excellent results and taking responsibility for own delivery.
• Capable of identifying areas where processes may benefit from improvement.

Desirable

• Previous experience in an engineering or construction context.
• Experience supporting a multi-disciplinary team and working one-on-one.
• Familiarity with InDesign (training provided).

A PLACE FOR EVERYONE

Buro Happold values an individual’s flexible approaches to working patterns as an important part of how you work and achieve balance. We welcome applications from those who are seeking flexibility in their careers.
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds, and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.
We are working to change the lack of representation of marginalised groups in the built environment. We are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing differences allows us to develop the most innovative and elegant solutions.
Please let us know if there are any adjustments we could make to the application process to make it easier and more comfortable for you. Contact recruitment@burohappold.com so we can work with you to support you throughout your application.

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Operations

• Collaborate with external and internal teams, supporting Project Leaders and Project Directors.
• Manage project information, including RFI schedules, client comments, correspondence logs, watchlists, technical queries, risk registers, and change logs.
• Assist in preparing project execution plans.
• Manage and maintain the project change control process and relevant documentation.
• Organize meetings and facilities, chase engineers for attendance, and facilitate project coordination sessions.
• Record, monitor, and coordinate design team actions across multi-discipline design services.
• Train engineers in using appropriate Project Office tools and templates.
• Coordinate travel (flights, trains, accommodation) for the engineering team.
• Handle other project coordination and delivery tasks as needed.

Finance & reporting

• Monitor and maintain project finances, including fee spend against planned budgets.
• Assist in assembling invoices and supporting documentation for client submission.
• Implement time tracking procedures for time-basis invoicing.
• Manage document records in line with the BH Quality Management System.
• Track and monitor QA procedures (design reviews, environmental checklists, and health & safety information).
• Assist in collating project data and preparing/updating project reports.
• Monitor team tasks against agreed deadlines.
• Attend project and group meetings, coordinating actions and responses.

Planning and Organization

• Ensure QMS audit compliance.
• Implement and maintain procedures for checking, correcting, and completing issued documents.
• Prompt Job Leaders and Project Leaders to comply with Design Review procedures.
• Set up common systems and templates, communicating problems to IT Support.
• Organize project meetings within Buro Happold offices.