WHAT YOU’LL DO IN THIS ROLE

The Project Coordinator’s primary responsibility is to serve as a support function to the Project Managers on a given project, from conceptual to system acceptance. Involvement normally begins when the project is bid and resumes after contract notification, when the budget, project schedule, approval drawings, and material, equipment, subcontractor purchase orders/contracts all must be developed or released. Site mobilization, deliveries, installation schedule, and any customer concerns are review at a kick-off meeting prior to job start. Installation is then started, monitored, and brought to a successful completion utilizing standard project implementation procedures. After customer training and system commissioning are complete, this manager assures all close-out responsibilities are completed.

RESPONSIBILITIES:

• Work on drawings with AutoCAD. Complete layouts and designs.
• Responsible for assisting with acquiring all mechanical and electrical bids during the proposal process.
• Responsible for assisting with acquiring equipment quotes and conveyor quotes.
• Assists Project Manager, and Sales Associate in all bid development activities to identify the exact scope of work, and all associated job costs.
• After award, make sure all pertinent project information (i.e., marketing data, spec.’s, bids, technical data, etc.) is inserted into “Project File Folder”.
• Obtains “documented” commitments on any promised ship date and functions as the central shipping interface, coordinating all site deliveries with the Site Coordinator.
• Resolves all field problems in a timely manner to eliminate cost overruns.
• Maintains daily telephone log of conversations, agreements, or commitments in neat, organized file.
• Assists in competing of all deliverables (i.e., O&M manuals, recommended spare parts lists, as-built drawings, training documentation, etc.), then forwards to the customer.
• Collaborate effectively with other members of the project design team, potentially across multiple office locations