Project Coordinator, Clinical Ops at MedAmerica

Elk Grove, California, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

27.01

Posted On

08 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Communication, Organizational Skills, Interpersonal Skills, Attention to Detail, Microsoft Office Suite, SharePoint, Task Management, Continuous Improvement, Problem Solving, Collaboration, Logistics Coordination, Research, Presentation Skills, Action Item Tracking, Contract Management

Industry

Hospitals and Health Care

Description

Remote, Nationwide – Seeking Project Coordinator, Clinical Operations Everybody Has A Role To Play In Transforming Healthcare At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity Develop and oversee project plans, including communications, stakeholder management, timelines, training, and action items. Partner with the Growth team and Outpatient Medicine (OM) Leadership in managing new opportunities and supporting the Outpatient Medicine Division's growth. Serve as the primary project lead for seasonal clinic startups: facilitate startup calls, document meeting outcomes, assign and follow up on action items, and plan onsite orientations. Solicit and disseminate department updates as needed on assigned contract startups. Participate in Contract startup calls and all related project calls and coordinate all team members to keep workflow on track. With direction from the Clinical Ops Manager, coordinate with new contract clients to obtain information as needed to support go-live efforts and monthly invoicing. Follow up on action items to facilitate timely and responsible processing of contract implementation tasks. Proactively collect and disseminate department-specific required information with all action items and follow up as needed to ensure completion. With input from department or division leaders, responds to inquiries regarding contract terms, timelines, incentives, and business development terms for contracts. Supports Operations Division with logistics of on-site startup work such as coordinating activities to obtain lab licenses needed for a clinic to operate. Collaborates with operations managers, clinic managers, and physician leaders to ensure expectations of the project are met. Tracks projects to ensure they are delivered on time and within scope. Identifies opportunities to streamline startup processes via continuous process improvement and informs leadership for consideration and implementation. Maintains an automated contract management system and creates new contract templates. Conducts research and synthesizes background information to support project planning and execution. Supports post-go-live operational activities, including continued onboarding, monthly invoicing logistics, and site-specific resource development. Reports and analyzes clinic trends to the National Director to assess the health and status of the clinics. Assists with the coordination and implementation of practice line-specific and enterprise-wide strategic projects. Manages and maintains project trackers to ensure up-to-date action items and status visibility. Maintain confidentiality of all new business opportunities, as appropriate. Assists with standardization and operationalization of clinic procedures, policies, and notices by organizing the content into a consistent format for sharing. In collaboration with division leaders, creates presentations and resources as needed. Assists with meeting minutes, action item follow-up, and updates within the division. Maintains and updates the OM Division’s internal SharePoint site to promote resource accessibility and department engagement. Required Experience and Competencies Bachelor’s Degree in a relevant discipline (e.g., Project Management, Business Administration) and 2 years of experience with administrative support, project coordination, and operational support in a healthcare setting, or a combination of education and work experience that demonstrates the attainment of the requisite knowledge, skills, and abilities required. Four (4) years of increasingly complex project management experience preferred. Knowledge of Microsoft Office Suite, SharePoint, Jive, etc. Knowledge of task management with a proven track record of meeting project deliverables and timelines. Knowledge of project management skills. Demonstrated interpersonal and organizational skills. Ability to follow guidelines and procedures with independent judgment to exercise individual discretion when needed. Ability to interact effectively with Vituity Leadership, hospital clients, and Vituity Practice Management, Revenue Cycle Management, and The Mutual departmental stakeholders. Ability to communicate effectively both in verbal and in written. Ability to propose creative solutions to process concerns and opportunities for improvement. Ability to pay meticulous attention to detail. Ability to effectively project manage multiple new contract implementations simultaneously. Ability to multi-task several complex assignments with tight deadlines. Strong skills in the continuous development of project management tools for tracking project and task status. The Community Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars. Monthly wellness events and programs such as yoga, HIIT classes, and more Trainings to help support and advance your professional growth Team building activities such as virtual scavenger hunts and holiday celebrations Flexible work hours Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more Benefits & Beyond* Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. Superior health plan options Dental, Vision, HSA/FSA, Life and AD&D coverage, and more Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%25 Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical Student Loan Refinancing Discounts Professional and Career Development Program EAP, travel assistance, and identify theft included Wellness program Purpose-driven culture focused on improving the lives of our patients, communities, and employees We are excited to share the base salary range for this position is $22.05 - $27.01, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. *Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

Responsibilities

The Project Coordinator will develop and oversee project plans, manage new opportunities, and serve as the primary project lead for seasonal clinic startups. They will track projects to ensure timely delivery and collaborate with various stakeholders to meet project expectations.