roject Coordinator / Executive Assistant – 12-Month FTCLondon | Hybrid | £38,000–£40,000

We’re working with a highly respected executive search and leadership advisory firm to appoint an experienced Project Coordinator / Executive Assistant on a 12-month maternity cover contract.

This is an excellent opportunity for an experienced PA, EA or senior coordinator who enjoys working in a fast-paced, high-volume environment and is looking for a role combining senior-level support, stakeholder management and project coordination.

You’ll provide support to a senior Director within the firm’s public sector and regulated markets practice, helping to keep a busy portfolio of executive search assignments running smoothly from start to finish.

The roleThis is a varied position combining high-level diary and executive support with search project coordination.

You’ll be responsible for:

• Managing a complex and fast-moving diary
• Coordinating meetings, interviews, assessments and travel
• Supporting a senior Director with day-to-day priorities
• Coordinating multiple executive search assignments simultaneously
• Managing timelines, deadlines and project milestones
• Liaising with clients, candidates, consultants and internal stakeholders
• Preparing high-quality documents and correspondence
• Maintaining accurate records and candidate information
• Managing a high volume of emails and communication
• Ensuring processes are followed accurately and efficiently
• Acting as a professional and responsive point of contact for senior stakeholders

About youYou’ll ideally have several years’ experience as a PA, EA, Executive Assistant, Project Coordinator or similar, with experience supporting a senior individual or managing complex coordination.

Executive search experience is not essential. What matters most is that you are:

• Highly organised and able to manage competing priorities
• Excellent at diary management and coordination
• Comfortable working at pace and managing high volumes of activity
• Extremely accurate and detail-oriented
• Confident dealing with senior stakeholders
• Proactive and solutions-focused
• Calm under pressure
• A strong communicator, both verbally and in writing
• Discreet, professional and trusted with confidential information
• Comfortable managing processes and keeping multiple projects on track

The opportunityThis is a great opportunity to join an established and highly regarded organisation where you’ll work alongside experienced senior professionals and play a key role in delivering important leadership appointments.

The successful candidate will be joining a collaborative and supportive team, with a hybrid working arrangement of three days in the London office and two days from home.

Salary: £38,000–£40,000

Contract: 12-month maternity cover

Location: London

Working pattern: 9am–6pm, with flexibility

• Hybrid: 3 days office / 2 days home