Job Title

Facilities Coordinator

Job Description Summary

Are you looking to build a long-term career in Facilities Management with a globally recognised property services leader?

Cushman & Wakefield is seeking a proactive and customer-focused Facilities Coordinator to join our Workplace and Facilities Management team supporting one of our key Government portfolios.

Job Description

This is a fantastic opportunity for someone passionate about property operations, facilities management, and service excellence to gain exposure to a large, complex portfolio while working alongside experienced industry professionals.

Flexible location: We welcome applications from candidates located in Sydney, Melbourne and Brisbane.

Essential Requirements:

✅ Australian Citizenship is mandatory.

✅ Ability to obtain and maintain a Government Security Clearance is essential.

✅ Previous experience within facilities, property, building operations, or customer-facing environments will be highly regarded.

Key Responsibilities

• Manage an assigned property portfolio and support the Facilities Manager as required.
• Coordinate reactive and planned maintenance activities across sites.
• Act as the primary point of contact for facilities-related requests and incidents.
• Support the management of critical incidents and business continuity activities.
• Conduct annual property inspections, audits, and compliance checks, including NABERS assessments.
• Monitor contractor performance and ensure compliance with service level agreements and legislative requirements.
• Maintain asset registers and support lifecycle planning initiatives.
• Manage contractor inductions and compliance documentation.
• Prepare annual budgets and support financial forecasting and reporting.
• Process and reconcile maintenance and operational invoices.
• Ensure work orders are effectively managed and completed within required timeframes.
• Assist with internal and external audits.
• Build strong relationships with clients, contractors, landlords, and internal stakeholders.
• Contribute to a collaborative and high-performing team culture.

About You

We're looking for someone who is proactive, organised, and passionate about delivering outstanding customer service.

You will ideally bring:

• Experience within facilities management, property operations, building services, hospitality, customer service, or a related field.
• Strong communication and stakeholder management skills.
• A customer-first mindset with a commitment to service excellence.
• Ability to prioritise competing demands and work in a fast-paced environment.
• Strong administrative, financial, and organisational skills.
• Confidence working independently while collaborating effectively within a broader team.
• A desire to build a long-term career in Facilities Management.

Why Join Cushman & Wakefield?

• Work on one of our leading Whole of Australian Government (WoAG) accounts.
• Join a globally recognised real estate and facilities services organisation.
• Clear career pathways and professional development opportunities.
• Gain exposure to large, complex property portfolios and industry-leading clients.
• Collaborative, inclusive, and supportive team culture.
• Competitive salary and comprehensive employee benefits.
• Opportunity to work with experienced facilities professionals and accelerate your career growth.

Only shortlisted candidates will be contacted due to the anticipated volume of applications.

As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times.INCO: “Cushman & Wakefield”WHO WE ARE

Established in 1987, DCOH is an experienced construction and development company operating across residential, commercial, hospitality and real estate sectors.

We have a strong track record delivering complex projects, including award winning work such as the Charles Darwin University Danala Education and Community Precinct, recognised with a 2025 National Master Builders Award of Excellence.

With operations in both the Northern Territory and Victoria, we deliver high quality projects with a clear focus on buildability, programme certainty and strong on-site execution.

Driven by a commitment to Building Better, DCOH combines experience, innovation and disciplined execution creating lasting value for our clients, partners and the communities we serve.

WHO YOU ARE

This Darwin-based role is responsible for supporting the delivery of construction projects through effective coordination of design, procurement, programme, documentation and site activities, helping to ensure works are delivered safely, accurately, on time and within budget.

To be successful in this role, you will demonstrate:

• Tertiary qualification in Construction Management, Civil Engineering or a related discipline
• At least 2 years' experience in project coordination, site coordination or a related construction role
• Working knowledge of construction methodology, sequencing and site delivery
• Ability to read and interpret design drawings, specifications and technical reports
• Sound understanding of Australian Standards, NCC/BCA requirements and relevant authority requirements
• Strong planning, coordination and communication skills
• High attention to detail and strong organisational ability
• Proficiency in Microsoft Office, project management software and document control systems
• Ability to work effectively in a fast-paced, site-based environment and manage multiple priorities
• Willingness to learn, take direction and develop technical and project delivery capability

WHAT YOU'LL DO

• Monitor and report on the progress of design and construction activities against programme milestones
• Support the coordination of site works, subcontractors, materials and project resources
• Assist with the resolution of design queries and the management of RFIs, drawings and technical documentation
• Review drawings for accuracy, sequencing and buildability and identify potential coordination issues
• Coordinate procurement activities, subcontractor submissions and tender documentation
• Track lead times, deliveries and project information to support programme outcomes
• Support compliance with DCOH HSEQ systems, WHS legislation and quality management requirements
• Coordinate inspections, testing, certifications and the collection of as-built documentation
• Maintain project registers, document control systems, meeting actions and reporting requirements
• Liaise with consultants, subcontractors, authorities and internal project teams to support project delivery
• Monitor compliance with Australian Standards, NCC/BCA requirements and project specifications
• Assist in identifying and escalating programme, procurement, quality and technical risks to the Project Manager
• Support project administration activities including progress reporting, submissions and authority compliance
• Contribute to a collaborative team culture and maintain professional stakeholder relationships
• Represent DCOH professionally and ethically in accordance with the DCOH Code of Conduct

WHAT’S NEXT

If you are interested in this position, please submit your CV and cover letter which describes who you are and addresses the criteria detailed above.

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