Project Coordinator - Dynamic Earth at Dynamic Engineering Consultants, PC

Lake Como, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

35.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Tracking, Administrative Support, Client Management, Agency Submissions, Travel Arrangement, Meeting Coordination, Hearing Preparation, Proposal Preparation, Invoice Review, Billing, Microsoft Office Suite, Outlook, Word, Excel, PowerPoint, Communication

Industry

Civil Engineering

Description

Who We Are Dynamic Engineering Consultants, P.C., along with our Family of Companies—Dynamic Earth, Dynamic Survey, and Dynamic Traffic—has been a leader in land development consulting since 2004. Originally founded in New Jersey, we've expanded nationwide with over 350 employees and 15 offices. We proudly serve Fortune 500 companies as well as independent owners and developers of all sizes, offering a comprehensive consulting experience that integrates expertise in design and permitting for commercial, industrial, and residential projects. At Dynamic, we foster a rewarding workplace, investing in our employees with industry-leading training programs that pave the way for growth and advancement. Overview The Project Coordinator performs various administrative and office support activities for the office, in general, and serves as lead Assistant for selected client(s). The position includes project tracking; project follow-up; preparing submissions to agencies; arranging meetings/travel; preparing materials for hearings; assisting with proposals, subcontractor invoice review, billing; filing and other general office support, as required. Responsibilities General Serve as a project contact for selected client(s). Direct project matters, as necessary, to technical staff. Review and act upon all incoming mail. Assist in filing. General project and client support. Travel Assist in arranging travel (airfare, hotel, vehicles). Prepare itinerary. Coordinate travel with client(s). Meetings Coordinate meetings with clients, agencies and other stakeholders. Receive all visitors. Prepare agendas. Compile documents for meetings – plans, reports, letters, etc. Prepare meeting minutes. Hearings Compile and organize plans, reports, letters, exhibits and other documents. Coordinate with attorney, municipalities and other participants. Obtain review letters. Review letters to identify action items. Prepare hearing summary. Financial Prepare proposals. Coordinate and follow-up with subcontractors on proposal language/pricing. Review all subconsultant/subcontractor invoices against approved proposals. Organize, distribute and follow-up on billing to Project Managers. Review billing. Projects/Deliverables Coordinate project submissions with technical and administrative staff. Complete project tracking forms/reports with technical staff. Communicate with clients on job status, as needed. Follow-up with agencies as necessary on project review status. Qualifications High School Diploma required. Associate’s Degree and/or Bachelor’s Degree preferred. Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint. Well-organized and highly motivated. Excellent written and oral communication skills. Excellent customer service skills. Self-starter who can work independently and with team members. 2+ years’ experience in an office environment/administrative role required. What We Offer We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ’s, happy hours, poker nights, catered weekly staff meetings, surfboard lending programs, and much more. We offer a competitive compensation plan including: • Health Insurance Benefits • Disability and 401k Retirement Accounts • Paid Vacation and Sick Time • Paid Holidays • Parental Leave • Tuition Reimbursement • Pathways for Career Advancement The salary range for this position is $30 - $35/hr based on prior relevant experience. Dynamic is an Equal Opportunity Employer. We consider all applicants for employment without regard for race, color, religion, sex, orientation, gender identity, national origin, veterans’ status, or any other protected status.

Responsibilities

This role involves performing various administrative and office support activities generally, while also serving as the lead assistant for selected clients, handling tasks like project tracking and preparing agency submissions. Responsibilities extend to coordinating meetings, preparing materials for hearings, assisting with proposals, reviewing subcontractor invoices, and managing billing processes.