Project Coordinator at Endocrine Society

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Jul, 26

Salary

66500.0

Posted On

01 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project coordination, Stakeholder management, Marketing operations, Traffic management, Data analysis, Google Analytics, Monday.com, Hubspot, Communication, Organization, Issue triage, Grants administration, Process improvement, Reporting, Time management

Industry

Non-profit Organizations

Description

Project Coordinator (Internal Programs & Marketing Operations) Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers. The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries. The Project Coordinator supports internal programs by coordinating work across multiple internal teams, managing stakeholder communication, and keeping projects moving forward. This role focuses on internal team coordination, issue triage, and follow-through—ensuring requests are clearly scoped, prioritized, and delivered on time. What you’ll bring to the job: * Strong internal coordination and follow-up skills. * Clear communicator with the ability to manage intake, priorities, and expectations. * Demonstrated ability to escalate issues constructively and appropriately. * Highly organized with strong attention to detail. * Familiarity with Google Analytics or similar analytics tools. * 2-4 years of experience in project coordination, marketing operations, grants administration, or program support. Our Values: We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation. What you’ll own: Internal Team Coordination * Coordinate work across internal teams, including Grants, Marketing, Finance, and Program teams. * Facilitate regular internal check-ins to confirm priorities, clarify next steps, and maintain momentum across workstreams. * Monitor project progress independently, proactively identifying gaps, delays, or risks and taking action to address or escalate as appropriate. * Ensure teams have the information they need to complete their work effectively and on time by monitoring progress and proactively communicating when delays are identified. Stakeholder Management & Communication * Serve as a primary point of coordination for internal stakeholders involved in programs and campaigns. * Communicate project status, upcoming deadlines, and risks in clear, concise terms with Monday.com reports and dashboards. * Support alignment between teams with competing priorities by clarifying scope and expectations by escalating to Director, Operational Excellence and/or executive sponsors for prioritization. * Tailor communication style based on audience (team members, leadership, or cross-functional partners). Issue Identification & Escalation * Apply sound judgment to resolve routine and moderately complex issues independently. * Monitor progress across internal workstreams to identify delays, capacity issues, or risks early and proactively providing updates to Director, Operational Excellence. * Escalate issues to Director, Operational Excellence and/or executive sponsor with clear context, impact, and recommended options. * Track escalated items through resolution and confirm next steps are completed. Marketing Coordination & Traffic Management * Act as the traffic manager for Marketing email requests, serving as the first point of review for accuracy and completeness for submissions via the marketing email intake form. * Review requests for completeness, clarity, feasibility, and timing before routing to Marketing. * Help prioritize requests based on deadlines, audience, capacity, and alignment with existing campaigns. * Partner with the Marketing team to schedule work, manage queue visibility, and confirm delivery timelines. * Communicate clearly with requestors regarding timing, revisions, and status updates. Grants & Program Support * Coordinate closely with Grants teams to track deadlines, reporting requirements, and internal handoffs. * Collect and consolidate required internal inputs from multiple teams, monitor timelines, send reminders as needed, and route materials to the appropriate reviewers or project owners to support on‑time project delivery. * Support program teams by scheduling and hosting kickoff calls, tracking deliverables, and surfacing risks early. Project Tracking & Documentation * Maintain internal project timelines, documentation, decision logs, and status summaries within Monday.com reports and dashboards * Analyze workflows and recommend process improvements to increase efficiency, clarity, and consistency. * Contribute to the development of standardized tools, templates, and best practices for project coordination. Data & Analytics Support * Run and compile email and campaign performance reports using tools such as Google Analytics. * Identify basic trends and summarize findings to support planning discussions. * Support interpretation of email and campaign performance to inform future planning. Tools & Ways of Working * Utilize structured tools and shared documents to track work and improve visibility across teams. * Maintain organized tracking systems with intake forms, shared trackers, and dashboards to manage internal workflows. * Work with tools like Monday.com and marketing and social media platforms like Hubspot. What you’ll do well: Teamwork Works cooperatively with others to achieve common goals. Ability to effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and works towards solutions that all team members can support. Accountability Ability to be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Ability to monitor programs and/or activities and take corrective action when necessary. Forward Thinking Anticipating the implications and consequences of situations and taking appropriate action to be prepared for possible contingencies. Anticipates possible problems and develops contingency plans in advance. Notices trends and develops plans to prepare for opportunities or problems. Anticipates the consequences of situations and plans accordingly. Anticipates how individuals and groups will react to situations and information and plans accordingly. Project Management Consider the ability to plan and organize the work of a group, department or project and to establish effective priorities. Consider effective use of time. Demonstrates ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handles projects responsibly (including expense management). Prioritizes as needed and meets deadlines. Communicates challenges/barriers to supervisor. Collaborates and shares progress with others to get the project completed. Demonstrates effective delivery of completed project. Administrative Ability to interact and communicate with individuals at all levels of the organization. Ability to plan and organize tasks to achieve objectives. Can organize in sequential and/or logical order in preparation for accomplishing an objective. Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (Microsoft Office Products, AMS). Thoroughness Ensure that one's own and other's work, information, and reports are complete and accurate. Carefully prepare for meetings and presentations. Follow up with others to ensure that agreements and commitments have been fulfilled. Develop and use systems to organize and keep track of information or progress. Set up and monitor procedures to ensure high quality of work. Results Management Establish a course of action to achieve results. Anticipate and adjust for problems and roadblocks. Effectively communicate roadblocks/challenges to staff and peers. Focus on what matters and readily own decisions. Effectively prioritize and meet deadlines. Collaborate with others to get task or project completed. What you’ll get out of it: * Working with a staff that has passion for our mission, believes in one another and has fun. * The chance to work in an environment that empowers staff to take informed risks and create new programs and services. * A chance to make a contribution in a fun job with room to make it your own. * A strong and competitive salary and benefits package that focuses on your well-being and financial health. Statement on Inclusive Hiring Practices: The Endocrine Society embraces and celebrates the strength that unique backgrounds, perspectives, and experiences bring to our organization. We are committed to building and sustaining a culture of belonging, respect, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, neurodivergence, national origin, or protected veteran status and will not be discriminated against on the basis of disability. This policy applies to all aspects of employment, including recruitment, placement, promotion, transfer, compensation, benefits, and termination. The Endocrine Society is committed to providing reasonable accommodations during our recruitment process. If you need assistance or accommodations, please reach out to our People Operations team. Work Location: This position is located in Washington, DC and walking distance to Metro and major bus lines. The Endocrine Society offers a flexible, hybrid work environment. Employees are expected to work from the office at least 2 days per week to foster our collaborative culture and support cross-functional interaction. Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA-CREF retirement plan with 10% employer contribution, submit a resume and cover letter with salary requirements.

Responsibilities

The Project Coordinator manages internal programs by coordinating work across multiple teams, facilitating communication, and ensuring projects are delivered on time. They also act as a traffic manager for marketing requests and provide support for grants and data reporting.