Project Coordinator at England, Thims & Miller Inc.

Jacksonville, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Apr, 26

Salary

0.0

Posted On

29 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Schedule Management, Document Organization, Client Coordination, Communication Skills, Attention to Detail, Time Management, Multitasking, Proficiency in Microsoft Office, Proficiency in Adobe Creative Suite, Proficiency in Smartsheet, Professionalism, Confidentiality, Proactive Mindset, Collaboration, Process Improvement

Industry

Civil Engineering

Description

Description Who we are looking for… We are seeking a Project Coordinator to support project delivery and day-to-day operations for our Regulatory Planning, Transportation Planning, and Landscape Architecture teams. This role provides high-level coordination and administrative support across multiple disciplines, helping keep projects organized, schedules aligned, and teams focused on delivering excellent client outcomes. This position is ideal for someone who thrives in a fast-paced, collaborative consulting environment and enjoys working across technical teams to keep projects moving forward. Role Overview The Project Coordinator plays a critical support role for Planning and Design project managers and technical staff. Responsibilities include project setup and tracking, coordination of internal and external communications, schedule management, document organization, and assistance with both client-facing and internal initiatives. This role is primarily in-person at ETM’s Jacksonville office. Limited part-time remote work may be considered, but it will present challenges in meeting daily coordination needs. Key Responsibilities Project & Client Coordination Support Regulatory Planning, Transportation Planning, and Landscape Architecture projects through task tracking, schedule coordination, and document management. Assist Project Managers with internal and external meeting coordination, including agendas, materials, and follow-up items for client, agency, and consultant coordination. Help maintain momentum on active projects by monitoring deadlines, deliverables, and outstanding needs across multiple project types and jurisdictions. Coordinate preparation for client meetings, public hearings, and workshops (printing, room setup, materials, and logistics). Project Administration & Systems Maintain accurate and up-to-date timesheets in Deltek, ensuring time is properly billed to projects. Proactively manage project and client information in Deltek and HubSpot, including: Client contact information and team members Signed contracts and project folders Project status, schedules, and key data Assist with project invoicing Assist with pursuit tracking, including probability, fees, schedules, and project metadata for Planning, Transportation Planning, and Landscape Architecture pursuits. Internal Team Support Coordinate across multiple project managers and technical staff to align priorities and daily needs. Maintain a running list of outstanding tasks and proactively follow up to ensure completion across concurrent projects and disciplines. Support internal initiatives and process-improvement efforts related to Planning and Design services. Professional & Confidential Support Maintain a high level of professionalism, discretion, and confidentiality with sensitive client and internal information. Adapt to varying work styles and communication needs of Project Managers and leadership. Other duties as assigned. Requirements Bachelor’s degree preferred. Minimum 3 years of experience in a project coordination, executive assistant, paralegal, or project management support role. Experience in planning, landscape architecture, transportation, civil engineering, real estate, or a related consulting environment is strongly preferred. Proficiency in Microsoft Office (Excel, PowerPoint, Project, Word). Experience with Adobe Creative Suite (InDesign, Photoshop) is a plus. Experience with Smartsheet is a plus. Strong organizational, time-management, and multitasking skills with a high attention to detail. What You’ll Need to Be Successful Ability to coordinate effectively across multiple disciplines and project teams. Strong written and verbal communication skills. Attention to detail and ability to manage competing priorities. Comfort working with technical documents, schedules, and regulatory information. Ability to read and interpret business documents, technical procedures, and governmental regulations. A proactive mindset and positive attitude. Commitment to ETM’s collaborative, family-oriented culture. Who we are…Trusted Advisors, Creating Community Our firm has assembled a remarkable team encompassing a wide range of experiences and backgrounds. Through collaborative efforts in a supportive environment, we consistently deliver top-notch work of exceptional quality. We prioritize the growth and fulfillment of each team member, providing ample opportunities for professional and personal development. A key factor in this, is our engagement with high-caliber, 'Class-A' projects and esteemed clients. We approach our work with unwavering passion, recognizing the positive impact we have on the communities we serve. https://www.etminc.com/culture/ What we offer… We recognize and reward hard work, we offer a competitive salary, full benefits package, and a potential performance-based bonus. More than four decades ago, England-Thims & Miller, Inc. was founded by three visionaries who wanted to take care of their clients with a focus on boutique, customer-centric, best-in-class services. Today, with the help of over 300, we have built a business around taking care of not only said clients but our communities and team members. What to do next… If England-Thims & Miller, Inc. sounds like the place for you (and if you have the qualifications, drive, and passion to match), we invite you to become a member of our winning team! Once you're part of our ETM family, we'll continue to invest in you as a valuable asset in our company. This job description is representative of typical responsibilities and is not intended to be a complete list of all duties or skills required for the job. It is subject to review and change at any time, with or without notice, in accordance with company needs. ETM is proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Responsibilities

The Project Coordinator supports project delivery and day-to-day operations for various teams by managing project setup, tracking, and coordination of communications. They also assist with meeting preparations and maintain project documentation.