JOB SUMMARY:

The Office Administrator will be responsible for assisting in the execution of projects in the respective region.

Responsibilities:

• Promote company culture and manage internal and external relationships
• Assist in status reporting, invoicing, accounts receivable and unbilled for all projects
• Collaborate with project design teams and project manager
• Develop & maintain schedules, participate in proposal preparation and design review meetings as requested.
• Provide document management and project record keeping including but not limited to data entry of time sheets, all aspects of billing, report generation, preparation and distribution of invoices, add & maintain jobs in accounting programs, tracking of accounts receivables.
• Assist the technicians assigned to the office as requested.
• Coordinate the preparation and submission of reports.
• Review expenses and maintain accurate documentation of expense reports
• Greet visitors and answer front door
• Manage office supplies/inventory levels and receive shipments
• Printing, copying, scanning, and faxing as required
• Always maintain a professional attitude
• Other duties as assigned

Qualifications:

• Bachelor’s degree from an accredited university OR an associate degree with 2+ years of relevant experience in the electric power and communications industry
• Relevant experience includes contract development and management for small- to medium-scale projects
• Knowledge and experience with project management processes and tools required
• Proficiency with the MS Office suite of software
• Experience in project management controls preferred
• Exceptional organizational skills and detail oriented
• Strong writing and editing skills desired.

• Promote company culture and manage internal and external relationships
• Assist in status reporting, invoicing, accounts receivable and unbilled for all projects
• Collaborate with project design teams and project manager
• Develop & maintain schedules, participate in proposal preparation and design review meetings as requested.
• Provide document management and project record keeping including but not limited to data entry of time sheets, all aspects of billing, report generation, preparation and distribution of invoices, add & maintain jobs in accounting programs, tracking of accounts receivables.
• Assist the technicians assigned to the office as requested.
• Coordinate the preparation and submission of reports.
• Review expenses and maintain accurate documentation of expense reports
• Greet visitors and answer front door
• Manage office supplies/inventory levels and receive shipments
• Printing, copying, scanning, and faxing as required
• Always maintain a professional attitude
• Other duties as assigne