POSITION SUMMARY

Project Coordinators play an essential role in ensuring the smooth execution of our projects from start to finish. This individual will work closely with project managers, subcontractors, and clients to keep the project on schedule and close out successfully. This role will focus on the administrative aspects of the project, facilitate communication between team members, and track the project’s progress. This person needs to be detail oriented and self-motivated to be successful in this role.

BASIC QUALIFICATIONS

• Associate degree, preferred
• Minimum of 4 years of experience in contract administration, preferred
• Experience in commercial construction preferred
• Experience with Viewpoint (Vista) and Textura (Oracle) preferred
• Strong verbal and written communication skills
• Proficiency in MS Office Suite

PHYSICAL REQUIREMENTS

• Walk, climb stairs, sit, and stand
• Sit for extended periods of time
• Talk and hear at normal levels
• See with close vision, distance vision, color vision, peripheral vision, depth perception, and have the ability to focus
• Reach with hands and arms
• Able to work basic office equipment

• See each assigned project from start to finish under the direction of multiple Project Managers.
• Prepare, report, and analyze each project throughout its duration.
• Generate subcontracts and purchase orders, helping to ensure that all parties comply with the requirements specified in each contract
• Produce documents for any changes to the agreement that occur over the contract
• Execute the closeout process when both parties have met their obligations
• Generate owner change order requests, change orders, pay applications, etc. via Viewpoint (Vista) and Textura (Oracle)
• Initiate, approve and close monthly draws
• Collect lien waivers and affidavits for each Draw
• Enter and distribute submittals, RFI’s, test logs, daily reports, etc. as needed
• Receive and record drawings
• Prepare monthly projection reports or other reports as needed (for example: open payables, job cost, etc.)
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists with other related clerical duties such as photocopying, faxing, filing and collating
• Answers front desk telephone and directs the caller to the appropriate employee or to the employee’s voicemail when appropriate
• Other responsibilities as assigned