Full job description

Events Project Coordinator (Immediate Joining)

Bros Master Mind is looking for an experienced Events Project Coordinator to support the planning, coordination, installation, and successful delivery of events and exhibition projects.

The candidate must have hands-on UAE experience in events, exhibitions, site installations, client coordination, and project execution.

Key Responsibilities

• Coordinate with clients, project managers, suppliers, and on-site teams.
• Conduct site visits to review layouts, access, installation requirements, and logistics.
• Supervise event installation and dismantling activities.
• Coordinate staging, lighting, AV equipment, décor, exhibition booths, branding, and other event structures.
• Prepare project schedules, installation plans, timelines, and checklists.
• Ensure materials, manpower, and equipment are delivered to the site on time.
• Monitor project progress, deadlines, budgets, and on-site activities.
• Ensure installation work follows the approved design, technical specifications, safety requirements, and client expectations.
• Resolve technical and operational issues during installation and event execution.
• Assist in preparing proposals, BOQs, work schedules, and project documentation.
• Provide regular project updates and post-event reports to management.
• Maintain professional communication with clients throughout the project.

Requirements

• Bachelor’s degree in Events Management, Business, Engineering, or a related field.
• Minimum three years of UAE experience in events, exhibitions, project coordination, production, or site installation.
• Strong knowledge of event structures, staging, lighting, AV systems, rigging, décor, and exhibition booths.
• Experience coordinating clients, suppliers, contractors, and on-site teams.
• Ability to understand technical drawings, layouts, and BOQs.
• Knowledge of ERP systems and Microsoft Office.
• Knowledge of CAD or SketchUp is an advantage.
• Strong communication, organization, and problem-solving skills.
• Able to manage several projects and installations at the same time.
• Willing to work flexible hours, weekends, and at different project locations within the UAE.
• English is required; Arabic is an advantage.

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