Project Coordinator at Filtrex Service Group Inc

Tulsa, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

23 May, 26

Salary

85000.0

Posted On

22 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Time Management, Adaptability, Responsiveness, Communication, Project Planning, Task Tracking, Documentation, Risk Identification, Escalation, Oversight, Cost Tracking, Detail-Oriented, Independent Work, Microsoft Office Proficiency

Industry

Facilities Services

Description

Benefits: 401(k) Company parties Dental insurance Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Wellness resources Job Summary We are seeking a motivated and detail-oriented Project Coordinator to join the Filtrex team in a fast-paced, high-demand environment. This role supports the successful execution of projects that directly impact our partners and clients. This position reports directly to the Vice President of Service and works closely with internal service departments, external partners, and leadership. While this is not a senior project management role, this is also not a task-only position. The Project Coordinator is expected to take ownership of assigned projects, ensure follow-through, and help drive outcomes — not just track activities. The ideal candidate is organized, adaptable, responsive, and capable of managing multiple priorities while continuing to grow their project management skill set. Flexibility, strong communication, and the ability to respond to time-sensitive needs are essential for success. Key Responsibilities Coordinate project planning and support execution across departments Serve as a primary point of contact for project updates and communication Ensure clients and partners receive timely responses and clear status updates Maintain project timelines, task tracking, and documentation Monitor project progress and report updates to the Vice President of Service Organize meetings, capture notes, and track action items to completion Identify risks, delays, or performance issues and escalate appropriately Support oversight of service provider performance, including quality, timeliness, and professionalism Assist with tracking project costs, timelines, and margin-related data Support urgent or time-sensitive project needs when they arise Ensure project activities align with company processes and service standards Performance Expectations Client Experience Clients and partners must feel supported, receive timely communication, and always have visibility into project status. Responsiveness and follow-through are critical. Provider Performance Assist in monitoring service provider performance to ensure quality, timeliness, professionalism, and accountability. Performance concerns should be documented and escalated for resolution. Financial Awareness Support tracking of project-related costs, timelines, and margin data. The goal is to contribute to efficient project execution while helping protect profitability. Ownership Mindset Projects should not stall due to lack of follow-up. The Project Coordinator is expected to take initiative, communicate proactively, and help move work forward. Qualifications & Experience Bachelor’s degree preferred (or equivalent work experience) Minimum of 5 years of experience preferred in project coordination, operations support, administrative project support, or a related role Strong organizational and time management skills Ability to manage multiple projects and shifting priorities in a fast-paced environment Proficiency in Microsoft Office (Excel, Word, Outlook); experience with project tracking tools is a plus Strong written and verbal communication skills Coachable, detail-oriented, and able to take direction while working independently Additional Requirements Ability to begin employment within the next 30 days Occasional weekend availability as business needs require Willingness to assist with urgent project needs in coordination with partners and clients Successful completion of a background check (required for all employees per company policy) Compensation & Benefits Competitive salary (mid-level) Paid Time Off (PTO) Health, dental, and vision insurance 401(k) retirement plan Career growth and advancement opportunities If you believe you’re a strong fit for this role and are looking for an opportunity to take ownership while continuing to grow in a project environment, we’d love to hear from you—please reply with your resume.

Responsibilities

The Project Coordinator will coordinate project planning and execution across departments, serving as the primary point of contact for updates and ensuring timely responses to clients and partners. Key duties include maintaining project timelines, tracking tasks, monitoring progress, and escalating any identified risks or performance issues.