Project Coordinator (Fixed Term) at Department of Conservation | Te Papa Atawhai

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

18 Mar, 26

Salary

87265.0

Posted On

18 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Organization, Attention To Detail, Problem Solving, Communication Skills, Relationship Building, Finance Management, Data Entry, Data Visualization, Meeting Organization, Report Creation, Procurement Systems, MS Office Proficiency, Flexibility, Initiative, Adaptability

Industry

Government Administration

Description

Opportunity to provide critical support within a transformative programme Join a supportive workplace with excellent team culture and rewarding vision Full time, 12-month fixed term role based in Conservation House, Wellington Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature across Aotearoa. When nature thrives, we all thrive. Ko tā Te Papa Atawhai he tiaki, he whakarauora anō hoki i te taiao puta noa i Aotearoa. He oranga taiao, he oranga tangata. Mō te tūranga | About the role We have a fantastic opportunity to support the administration of the Mobilising for Nature programme. You will be providing dedicated project coordination to enable successful delivery of complex projects for our Mobilising for Nature programme. The programme has many moving parts and operates at a fast pace. You will be assisting the programme manager and supporting and interacting with a range of stakeholders. Each day will be different – there will be a fair amount of task switching and continuous learning and growth opportunities. You will be coordinating, monitoring and reporting on the programme measurements ensuring that reporting requirements are met. You will communicate with key stakeholders, coordinate project and governance meetings, and ensure systems and processes are in place to ensure effective delivery. You will keep project timelines and reports up to date and will proactively raise potential risks or concerns appropriately. This role is vital for the day-to-day administration of the programme and will be focussed on: Setting up and administering contracts Pulling finance reports, tracking expenses, and paying invoices Collecting and entering data in spreadsheets and preparing data visualisations for different audiences. Organising meetings, take minutes, and maintain decision register Keeping key programme administration materials up to date Assisting with report collation and creation Supporting the successful delivery of the programme within time, cost, and quality parameters Using procurement systems (SAP) data visualisation application (Power BI) and office software (MS suite). This is a full-time, 12-month role based in Conservation House, Wellington. Click here for the Role Description Ngā pūkenga me ngā wheako | Skills and experience This opportunity would suit someone with a proactive, can-do attitude and enjoys learning. Your work ethic and initiative enable you to be adaptable to support the team. If you have some of following, we are keen to hear from you: Proven project coordination experience High level of organisation and planning ability Strong attention to detail Problem solving, proactive, and flexible mindset Tech savvy; proficient in MS programs, and a quick learner of systems Effective communication skills and relationship building skills Desirable: Experience in finance or working with numbers such as for budgeting, expenses, Accounts Payable, invoices is highly advantageous Interest in marketing, public relations, and/or engagement Experience with SAP Comfort with ambiguity He aha ngā pāinga mōu? | What’s in it for you? DOC places importance on developing a culture where everyone can participate, thrive, and grow. We’re working towards being an organisation that is diverse, equitable and inclusive by default. You can learn more about what we offer here. We support flexible work arrangements for our kaimahi who are working in a wide variety of roles and locations across Aotearoa. Flexible options will be considered based on your role and in discussion with your leader. Tonoa inaiānei | Apply now Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai. Please note, due to the high volume of applications, we are unable to accept direct or emailed applications and provide feedback to those not shortlisted. If you require any accommodations or adjustments during the recruitment process, please let us know. The salary range for this position is $68,878 to $87,265 with the starting salary of the successful applicant being based on their relevant skills and experience. Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment. Rā whakakapi | Applications close at 11:59 pm on Monday, 5 January 2026 Me he pātai anō, whakapā mai | For further enquiries, please contact Julia Baldwin, Programme Manager Mobilising for Nature, at jbaldwin@doc.govt.nz (Please note, the DOC offices will be closed from 25 December 2025 and reopening on 5 January 2026) Please note that we have replaced our previous recruitment system with Workday, you will need to create a new Candidate Home account when applying for new roles. The Department of Conservation is a great place to work for anyone who is passionate about nature and the environment. Our people are responsible for caring for our land, water and native species. Spread throughout the country, they ensure that nature can thrive. They perform a huge range of tasks in roles from technical specialists to support staff and frontline rangers. Read more about Our role: About us

Responsibilities

The role involves providing dedicated project coordination for the Mobilising for Nature programme, ensuring successful delivery of complex projects. Key tasks include monitoring programme measurements, coordinating meetings, and maintaining project timelines and reports.