Project Coordinator at HEC Paris in Qatar

Doha, Doha, Qatar -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

0.0

Posted On

04 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Organizational Skills, Interpersonal Skills, Communication Skills, Problem Solving, Attention to Detail, Teamwork, Flexibility, Budget Tracking, Quality Control, Stakeholder Management, Technical Support, Process Improvement, Multitasking, Proactive Management, Cultural Awareness

Industry

Description

Company DescriptionAbout HEC Paris, DohaFounded in 1881 by the Paris Chamber of Commerce, HEC Paris is a leading European business school with the ambition to make a positive impact on both business and society. Its mission is driven by a unique “Think, Teach, Act” approach, aimed at fostering a more inclusive, sustainable, and prosperous world. With 167 research professors from around the globe, HEC Paris produces and shares cutting-edge knowledge with over 5,000 students from more than 130 countries. Its campus serves as a true laboratory of innovation and dialogue, fully engaged with the world’s diversity and global challenges.In 2010, HEC Paris joined Qatar Foundation to bring world-class management education programs and research to Doha and the region. Through its portfolio of programs and its local research activities, HEC Paris, Doha contributes to corporate competitiveness in the global economy, fully aligned with Qatar National Vision 2030 and supporting the transformation of Qatar into a sustainable, competitive, and knowledge-based economy. In addition to offering degree programs, the school partners with corporate clients in Qatar and the region to design and deliver customized executive programs addressing current business and organizational challenges.HEC Paris is an exceptional workplace, located in state-of-the-art premises in downtown Msheireb, at the heart of Doha. Joining HEC Paris, Doha is a unique opportunity to be part of a close-knit community of talented individuals united around five core values: Curiosity, Excellence, Diversity, Responsibility, and Entrepreneurial Spirit.https://www.qatar.exed.hec.edu/Job DescriptionFull-time position reporting to the Head of Delivery, Degree ProgramsThe Project Coordinator ensures the seamless and efficient delivery of HEC Paris degree programs. Job responsibilities include cultivating strong relationships with key stakeholders such as faculty members and senior executives.Key Responsibilities Coordinate all aspects of program delivery as assigned by the Head of Delivery, Degree ProgramsDevelop and enhance processes to ensure the efficient coordination of degree programsPrepare, review, and distribute relevant program-related materials, reports, official documents (grade sheets, LOCs…), and communications as neededWork closely with the Head of Delivery, Degree Programs, for all delivery mattersProactively address participants' and faculty's needs, assisting in all stages of program deliveryMaintain continuous availability during program delivery to promptly address participants' inquiries, technical issues, and faculty assistanceProactively identify challenges in program delivery, develop effective solutions, and regularly report faculty and participants' concerns to the Head of Delivery, Degree ProgramsEnsure preparation and delivery of online components of the programEnsure accurate program budget and expenditures tracking, identifying and reporting potential anomalous expensesTrack and maintain the academic status of all participantsOversee the grading process: maintain grade records, manage grade appeals, and distribute the final grade sheet and jury feedback to participantsImplement and maintain quality control measures to ensure the flawless execution of the program modules and adherence to established guidelinesComply with all reasonable requests to uphold the highest standards of professionalism in all interactions and deliverables and to ensure the highest quality of program deliveryQualificationsUniversity degree in business administration, project management, or a related field5+ years of relevant experienceProficiency in office software (Microsoft Pack Office) and project management toolsStrong organizational skills with meticulous attention to detail and a commitment to qualityExcellent interpersonal and intercultural skills for effective collaboration with varied stakeholders, including executivesEnergetic with a strong work ethic and proactive approachEnthusiasm for teamwork and collaborationExperienced in proactive management of third-party contractors, ensuring timely and effective deliveryExperienced in handling multiple short and long-term projectsFlexibility to work extended hours, including occasional evenings and weekendsWillingness and flexibility to travel Proven ability to anticipate and solve problems quickly in a fast-paced environmentExcellent English communication skills; proficiency in French and/or Arabic is advantageous Additional InformationPrerequisiteEligible candidates must be current residents of Qatar and hold a valid Qatar ID. International applications will not be considered for this role. Disclaimer This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in this job description and other duties, as assigned, may be part of the job.Employment EligibilityIf selected for a job at HEC Paris in Qatar, you will have to provide:An original or a true copy of your Police Clearance Certificate (PCC) of your country of nationality attested by the Qatar Ministry of Foreign Affairs*; andA true copy of your highest Educational Certificate attested by the Qatar Ministry of Foreign Affairs**.*Candidates born in Qatar are exempt from providing an attested PCC. **Candidates who graduated from a university in Qatar are exempt from getting their Educational Certificate attested.Getting your personal documents attested is a lengthy process. We encourage you to get your documents attested early in the recruitment process to reduce administrative delays upon hire.

Responsibilities

The Project Coordinator ensures the seamless and efficient delivery of HEC Paris degree programs by coordinating all aspects of program delivery and developing processes for efficiency. They maintain relationships with stakeholders and proactively address needs during program delivery.