Project Coordinator at Horizon Construction Group

Madison, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Oct, 26

Salary

30.0

Posted On

14 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Documentation Management, Contract Administration, Microsoft Word, Microsoft Excel, Communication Skills, Customer Service, Organization, Time Management, Problem Solving, Interpersonal Skills, Detail Orientation, DocuSign, Project Management Software, Construction Administration, Reporting

Industry

Construction

Description

Description Join Our Team! Horizon Construction Group is seeking a highly organized and detail-oriented Project Coordinator to support our Construction team. This role plays a critical part in keeping projects running smoothly by coordinating documentation, communication, contracts, and administrative processes from pre-construction through project completion. If you thrive in a fast-paced environment, enjoy working with multiple stakeholders, and have strong administrative and organizational skills, we'd love to hear from you. 2019 through 2026 Top Workplaces Horizon Construction Group specializes in the development and construction of multi-family housing as well as master-planned multi-use neighborhoods. Since 1984, our commitment to outstanding performance and integrity, in every aspect of our business, has prevailed. Position Summary The Project Coordinator provides administrative support to the construction team while serving as a key communication link between owners, architects, engineers, project managers, superintendents, suppliers, and subcontractors. This position helps ensure projects are completed efficiently, accurately, and in accordance with company standards. Key Responsibilities Prepare and distribute meeting agendas and meeting minutes Manage project documentation and maintain electronic project files Prepare and route owner contracts and exhibits through DocuSign Issue, track, and maintain subcontracts, purchase orders, and change orders Coordinate the distribution of project drawings, specifications, and updates Maintain subcontractor contact and distribution lists Track and manage insurance compliance for subcontractors Maintain RFI, submittal, and drawing logs within project management software Assist with monthly owner reports and project-specific reporting Coordinate project signage procurement Support project teams with punch lists and closeout documentation Review and follow up on project compliance items Track and file superintendent reports and required project paperwork Recommend workflow and process improvements to enhance project efficiency Requirements Previous administrative, clerical, or secretarial experience Previous customer service experience Proficiency in Microsoft Word and Excel Strong verbal and written communication skills Preferred Construction administration experience Experience working with project management software Knowledge of construction documentation and contract processes What Makes You Successful Detail-oriented with a commitment to accuracy Able to adapt to changing priorities and deadlines Strong interpersonal and communication skills Proactive approach to problem-solving Ability to manage multiple tasks in a fast-paced environment Physical Requirements Primarily office-based position Frequent use of a computer, phone, and standard office equipment Regular sitting, standing, and movement throughout the office Occasional lifting of up to 25 pounds

Responsibilities

The Project Coordinator provides administrative support to the construction team and acts as a communication link between owners, architects, and subcontractors. Key duties include managing project documentation, tracking contracts, and maintaining RFI and submittal logs.