Project Coordinator - HRIS at University of Otago

Dunedin, Otago, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

80285.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Documentation Management, SOP Development, RAID Log Management, Stakeholder Communication, Financial Tracking, Governance Support, Version Control, Business Artefact Production, Reporting

Industry

Research Services

Description

__________ OFFICE OF TRANSFORMATION AND IMPROVEMENT | TE TARI WHAKAUMU ME TE WHAKAPAI AKE OPERATIONS DIVISION | TE WĀHANGA WHAKAHAERE The University of Otago is transforming how we support our people. Our People Pathway (OPP) is a major programme delivering a new Human Resources Information Management system (HRIS) across the University. We are seeking a Project Coordinator to support delivery of this high-impact programme. Te mahi | The role As Project Coordinator, you will provide coordination and documentation support across the programme, helping keep delivery on track, well-managed, and clearly communicated. You will: • Prepare and maintain core project documentation (plans, reports, logs, dashboards, presentations). • Manage the central document repository, ensuring accuracy, version control, and accessibility. • Develop SOPs, process documentation, and support training material development. • Maintain RAID logs, action registers, and decision records. • Track progress, milestones, and finances, highlighting risks and variances. • Collate information from stakeholders to support reporting and decision-making. • Support governance processes, including meeting coordination, papers, minutes, and actions. Kā pūkeka me kā wheako | Your skills and experience We are looking for a proactive, organised self-starter who can work across multiple priorities and teams. You will bring: • Strong organisation and communication skills, with the ability to manage competing priorities. • Ability to work independently in a fast-moving, evolving environment. • Understanding of project management principles or experience supporting delivery. • Experience producing project documentation and business artefacts. • Strong written communication, with the ability to tailor content to different audiences. Mō te tīma | About our team Transformation and Improvement support the University’s success through strong programme delivery and business process improvement. This multi-year programme spans HR, Digital, Finance and the wider University, offering the opportunity to contribute to a complex, high-profile transformation. Pūroko | Further details This is a two-year fixed-term, full-time position (37.5 hours per week), located in Ōtepoti, Dunedin. The appointment range for this role is $69,931 to $74,609. Top of the range is $80,285. We offer a competitive salary, 5 weeks’ annual leave, a 6.75%25 superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here. You must have the right to live and work in New Zealand to apply for this position. The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected. For further information regarding the role please contact Stela Pasic, via the below contact details. Tono | Application To submit your application (including CV and cover letter), please click on the apply button below. Applications quoting reference number 2601005 will close on Sunday, 12 July. Applications may be reviewed as submitted and candidates invited for interview. The University reserves the right to close this vacancy at any time. Additional Information Contact: Stela Pasic Position details: Job Description Further Information: Department Website Create an email with a link to this vacancy: Create email Location: About Dunedin

Responsibilities

Provide coordination and documentation support for the HRIS implementation programme to keep delivery on track. This includes maintaining project logs, developing SOPs, and supporting governance processes and reporting.