Project Coordinator at Image Engineering Special Effects Inc

Santa Clarita, California, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Jan, 26

Salary

0.0

Posted On

22 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Event Planning, Budget Tracking, Communication, Problem Solving, Organizational Skills, Attention to Detail, Multi-tasking, Mac OS, Microsoft Office Suite, Vendor Management, Scheduling, Team Collaboration, Creative Thinking, Emerging Technologies, High Emotional Intelligence

Industry

Events Services

Description

Description Image Engineering was founded as a company that pushes boundaries, develops new ideas through design and fabrication, and is a leader in the visual display and special effects industry. We are comprised of a team of artists, engineers, event producers, fabricators and creative thinkers. Our strength lies in our ability to provide the entertainment industry across the segments of sports, large-scale one-off productions, touring and permanent installations to provide solutions to the most challenging problems. Our solutions are broad utilizing a deep knowledge base and the tools of entertainment lighting, projection, lasers and practical special effects. We design, we engineer, we plan, we produce, we build and we expertly execute. We have worked all over the United States completing thousands of projects in the field of creative multimedia shows for clients such as Rihanna, Jay Z, Tiesto, Lady Gaga, American Idol, America’s Got Talent and multiple professional sports franchises in the NFL, NBA and NHL. We have also created permanent and temporary interactive installations for world class venues including the Staples Center, The John F. Kennedy Center for the Performing Arts, The Smithsonian Institutions and Walt Disney World. ___________________________________________________________________________________________________________ The Project Operations department is at the core of our business and at the center of every project. The Project Operations team communicate what the client is asking for to internal design, technical and engineering teams. Internally, the Project team is responsible for translating needs, roadblocks, and solutions between our various departments to keep projects on track with their respective timelines and budgets. The Project Coordinator works as part of our fast-paced and detail-oriented team to deliver innovative designs and solutions for our clients. This person will be expected to support Project Managers and Senior Project Managers in all aspects of the project lifecycle. Projects will range from major sporting events, concert tours, large one-off spectaculars, special effect entertainment, corporate events and permanent installation/ integration projects. Creative problem solving, a desire to learn about emerging technologies, and a can do attitude are essential qualities needed to be successful in this role. Specifically, the Project Coordinator is responsible for assisting to ensure that design, pre-production, project execution and post-production run smoothly. This individual will also will work with external vendors, crews, and the end clients to ensure overall success of the project. *** Position Location: In-Office | Santa Clarita, CA *** Duties: Assist Project Managers in all administrative and pre-production tasks including but not limited to: Contract and purchase order creation Update and manage production briefs, production schedules, logistics sheets and equipment requests Assist with budget tracking and reconciliation Request team travel and accommodations Draft and update client invoice request and vendor invoice approvals Assist Project Managers with proposal creation and updates Assist with research for vendors in regional markets, request/ compare vendor quotes and issues purchase orders as necessary Work with Project Managers to understand project crew requirements Input crew scheduling in company scheduling platform Confirm and coordinate project freelance/ contract staff Assist Project Managers with facilitation of project communication across design, compliance, engineering and warehouse departments including, but is not limited to: updating project data/ information in project management software Equal Employment Opportunity Statement Image Engineering is an Equal Opportunity Employer. We consider applicants without regard to race, color, religion, creed, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, medical condition (including pregnancy and genetic characteristics), marital or domestic-partner status, military or veteran status, or any other basis protected by federal, state, or local law. All employment decisions are made based on merit, qualifications, and business needs. Work Authorization Candidates must be legally authorized to work in the United States at the time of hire. Image Engineering does not sponsor employment-based visas for this position. _______________________________________________________________________________________________________________ Requirements Associates Degree or work equivalent Motivation as a self-starter to manage own workload, self-direction and problem solve without constant oversight Strong organizational skills. Attention to detail and multi-tasking skills Ability to perform in high-stress and fast-paced environment High emotional intelligence quotient utilized to communicate differently and effectively with clients, internal team members, contract employees and external vendors Computer Skills: Mac OS, Microsoft Office Suite- especially Microsoft Word, Excel and PowerPoint Experience in event planning, event production, live sport gameday production or theater a plus

Responsibilities

The Project Coordinator assists Project Managers in ensuring that design, pre-production, project execution, and post-production run smoothly. They work with external vendors, crews, and clients to ensure the overall success of various projects.