PROJECT COORDINATOR at KPJ Selangor Specialist Hospital

Johor Bahru, Johor, Malaysia -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

0.0

Posted On

07 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Monitoring, Reporting, Liaison, Consultant Management, Contractor Management, Cost Monitoring, Budget Management, Quality Compliance, Safety Compliance, Documentation Management, Record Management, Project Handover, Commissioning Support, Engineering Standards, Healthcare Facility Guidelines

Industry

Hospitals and Health Care

Description

KEY JOB RESPONSIBILITIES 1. Project Coordination & Monitoring Coordinate and monitor the overall progress of the hospital new building project from planning, construction, to commissioning stages. Track project timelines, milestones, deliverables, and identify potential delays or risks. Ensure works are executed according to approved drawings, specifications, scope, and schedule. 2. Reporting to CEO & Management Prepare regular progress reports, dashboards, and presentations for CEO and hospital management. Highlight project status, key issues, risks, cost implications, and mitigation plans. Escalate critical issues promptly to CEO for decision-making. 3. Liaison with Hospital Engineering Work closely with Hospital Engineering Services to ensure technical requirements, M&E systems, and hospital operational needs are incorporated. Coordinate site inspections, technical discussions, and defect resolution with engineering team. Ensure hospital engineering standards and safety requirements are met. 4. Coordination with KPJ Headquarter Act as the main liaison between the hospital and KPJ Headquarter on all project-related matters. Ensure compliance with KPJ Group policies, technical guidelines, approval processes, and reporting requirements. Coordinate submission of documents, drawings, approvals, and updates to HQ. 5. Consultant & Contractor Management Coordinate meetings with consultants (Architect, C&S, M&E, QS) and contractors. Monitor consultants’ deliverables and contractors’ performance. Ensure issues raised are tracked, followed up, and resolved in a timely manner. 6. Cost & Budget Monitoring Assist in monitoring project budget, variation orders (VO), claims, and payment certifications in collaboration with QS and Finance. Highlight cost overruns or potential financial risks to CEO and management. 7. Quality, Safety & Compliance Ensure project complies with hospital standards, MOH requirements, local authority regulations, fire safety, and healthcare facility guidelines. Monitor quality of workmanship and adherence to safety standards on site. Support audits, inspections, and authority approvals where required. 8. Documentation & Record Management Maintain proper documentation including meeting minutes, drawings, approvals, reports, correspondence, and contracts. Ensure all project records are properly filed and accessible for reference and audit purposes. 9. Project Handover & Commissioning Support Support testing & commissioning (T&C) activities for hospital systems (M&E, medical gas, ICT, etc.). Coordinate defect rectification and ensure readiness for handover and hospital operations. Academic Qualification Bachelor’s Degree in one of the following (or equivalent): Engineering (Civil / Mechanical / Electrical) Construction Management Quantity Surveying Architecture Project Management Professional certification (PMP, PRINCE2, etc.) is an added advantage. Experience Minimum 3–5 years of experience in handling building or construction projects. Experience in hospital, healthcare, or large-scale building projects is highly preferred. Experience coordinating with consultants, contractors, and HQ-level stakeholders. KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.

Responsibilities

The Project Coordinator will oversee the hospital's new building project from planning to commissioning, ensuring adherence to timelines and quality standards. They will also prepare reports for management and liaise with engineering teams and contractors.