WHO WE ARE

VIVO provides facilities management and accommodation maintenance for the UK military and its partners. VIVO embodies both experience and innovation.

WHAT WE DO

We put our Customers and Families First. They are the driving force behind everything we do. We drive forward improvements for them to ensure the service they receive, whether reactive repairs or a major project, is completed safely and on time. In order to achieve this, we have 4 core values: open, caring, agile and collaborative. These are at the heart of everything we do.
Contract: Full Time, Permanent
Location: Office Based, Larkhill
Working Hours: Monday to Friday (8:00AM to 5:00PM)
Salary: Up to £26,000 dependent on experience
Are you an organised, detail-driven professional who thrives on keeping projects running smoothly? Do you want to play a key role in delivering essential infrastructure and facilities management services to the UK Defence Sector? If so, this could be the perfect opportunity for you.
At VIVO Defence Services we’re looking for a Project Coordinator to join our growing team and help us ensure projects are delivered efficiently, compliantly, and to the highest standard.

WHAT WE’RE LOOKING FOR

We are looking for someone with an NVQ Level 2 qualification (or equivalent experience) in Administration, or proven practical experience. You will have strong data management and administrative skills, with a keen eye for accuracy and detail. The ability to prioritise tasks under pressure and meet tight deadlines is essential. Strong communication skills and the confidence to challenge non-compliant paperwork are also important, as is the ability to work collaboratively as part of a team.
You should have good IT skills, particularly in Word, Excel, and SharePoint. Experience with MAXIMO or in a commercial or project environment would be an advantage but is not essential.

As a Project Coordinator in our Larkhill office, you’ll be at the heart of our Billable Works process. You’ll manage documentation and ensure the accurate and timely submission of Commercial records in line with client policies. You’ll maintain our systems, including MAXIMO and SharePoint, with compliant paperwork from suppliers and delivery teams. You’ll support financial accuracy by checking supplier and client payment records, resolving anomalies, and ensuring compliance.
The role also involves preparing and maintaining performance reports using Excel, MAXIMO, and other tools. You’ll communicate with suppliers, delivery teams, and managers to resolve issues and keep projects moving forward. Supporting management with audits, assurance checks, and corrective actions will form part of your responsibilities, along with assisting on IT developments, system testing, and helping to identify smarter, more efficient ways of working.