Project Coordinator at Legence

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

36.0

Posted On

01 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Construction Administration, Project Support, RFI Management, Submittal Management, Change Order Management, Punch List Management, Document Administration, Microsoft Project, Microsoft Outlook, Microsoft Excel, Microsoft Word, Newforma, Salesforce, Deltek, Contract Administration, Permit Application Support

Industry

Construction

Description

P2S stands as a provider of professional engineering services to a broad range of markets, including higher education, healthcare, ports/harbors, industrial, entertainment, commercial, laboratories, municipal, and federal sectors. Our specialties include electrical, mechanical, plumbing, fire protection, and technology integration. Our offered services range from engineering and commissioning to construction management. With over 300 dedicated employees, P2S is an internationally recognized leader in many of the key markets we serve. We provide a blend of innovation and technical excellence in delivering green solutions that enhance and sustain the built, natural, and social environments. Currently, we have offices in Long Beach, Seattle, Irvine, San Diego, Los Angeles, and San Jose. We have an open position as a Project Coordinator at our Seattle, WA office- you could be a perfect fit. If you meet the qualifications below, we encourage you to apply today. Employment Type: Full-time Schedule: Hybrid Salary: $30-$36 hourly Level: Mid – Senior Location: Seattle, WA The Production Project Assistant provides comprehensive construction administration and project support to project managers throughout all phases of the project lifecycle. This position requires strong attention to detail, excellent communication skills, and proficiency in Microsoft Office (Project, Outlook, Excel, Word). Experience with Newforma, Salesforce, and Deltek is preferred. Ability to work independently, often under pressure, while possessing excellent written & oral communication skills. Specific Duties: Construction & Project Document Administration Route, track, and manage RFIs, submittals, change orders, punch lists, and other construction documents. Maintain accurate logs and ensure timely responses by coordinating with project managers and engineers. Distribute, file, and organize project documentation in accordance with P2S and client standards. Format, edit, and prepare large technical specifications and project-related documents. Project Coordination Provide administrative support throughout all project phases across multiple simultaneous projects. Prepare and distribute Weekly Task Reports and manage project correspondence. Create, maintain, and organize digital and physical project files. Support contract administration, including submitting client contracts in Salesforce and preparing sub-consultant agreements. Draft initial versions of proposal letters or correspondence for engineers to refine and finalize. Support the project team with permit application and administrative documentation for plan check. Maintain a highly organized workflow while managing multiple priorities and deadlines. Communication & Client Support Communicate professionally with clients, subcontractors, architects, building officials, site staff, and internal teams. Prioritize and manage incoming/outgoing communication to ensure timely handling of tasks and requests. Uphold strong written and verbal communication standards with exceptional attention to detail. Requirements: 5+ years of experience as a construction administration professional or project management Prefer a Bachelor’s Degree in Architectural, Mechanical, Electrical Engineering, or related field Proficiency with Adobe/Bluebeam and Microsoft Outlook, Word, and Excel Proficiency with Electronic Document Management Systems such as Newforma or Procore Demonstrated capability in coordinating with multiple design team members to manage construction-related correspondence Ability to manage multiple assignments, shifting priorities, and frequent changes in procedures while maintaining accuracy and focus. Demonstrated commitment to high‑quality work, with strong attention to detail, grammar, and document formatting. Strong customer‑service mindset; anticipates and responds to internal and external client needs in a timely and professional manner. Proven reliability and accountability—meets deadlines, follows through on commitments, and shows consistent punctuality. Adapts quickly and effectively to changing conditions, project demands, and workflows. Excellent written and verbal communication skills, with the ability to work independently under pressure. Previous office or administrative experience preferred, construction administration experience a plus. #LI-CC1 What sets P2S apart? For 15 years in a row, P2S has been regarded as a “Best Place to Work” by our employees. Why? Because we value satisfied employees just as much as satisfied clients. With competitive benefits, flexible work schedules, paid training/professional memberships, and more. - we aim to attract the best talent and keep them here Learn more about what it means to work at P2S: https://www.p2sinc.com/join P2S is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. About Legence Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients. Benefits 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting. Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage. Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy-up for additional coverage. Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.) Expenses: Business travel and related expenses reimbursed per company policy. Discount Program: Company-sponsored discount program with savings on multiple lifestyle categories. Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number. Third-Party Recruiting Disclaimer Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence. Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law

Responsibilities

The Project Coordinator provides comprehensive construction administration and project support to project managers across all project lifecycle phases, focusing on routing, tracking, and managing construction documents like RFIs and submittals. This role also involves preparing weekly task reports, supporting contract administration, drafting correspondence, and assisting with permit applications for multiple simultaneous projects.