Project Coordinator - Luxury Residential Construction at I-Grace

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Oct, 26

Salary

90000.0

Posted On

19 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Construction Administration, Budgeting, Billing Documentation, Invoice Processing, Document Management, RFI Tracking, Submittal Management, Microsoft Office Suite, Sage 300/Timberline, Procore, Scheduling, Time Management, Written Communication, Verbal Communication

Industry

Construction

Description

Company Overview The I-Grace Company is a premier provider of high-end residential construction, renovation, and estate services, recognized for our craftsmanship, precision, and commitment to excellence. For over three decades, we’ve partnered with discerning clients, architects, and designers to bring extraordinary projects to life. Our Services & Small Projects (S&SP) division delivers the same level of sophistication and attention to detail on smaller-scale projects, specialty renovations, and ongoing estate work. Role Overview We are seeking a Project Coordinator to join our Services & Small Projects team in our Long Island City office. The Project Coordinator plays an essential role in supporting Project Managers and Assistant Project Managers through all phases of construction, ensuring smooth operations and exceptional service delivery. This is an excellent opportunity for a detail-oriented, organized, and eager-to-learn individual who is passionate about the building process and wants to grow within a high-end construction environment. Key Responsibilities Provide administrative and operational support to Project Managers and Assistant Project Managers. Assist with preparing contracts, change orders, project budgets, and billing documentation. Process subcontractor invoices, purchase orders, and waivers of lien. Maintain organized project files (digital and hard copy) and ensure documentation accuracy. Support project meetings through note-taking, report preparation, and tracking of key deliverables. Maintain and update logs for RFIs, submittals, drawings, and samples. Review subcontractor insurance certificates and track expirations. Coordinate with subcontractors, vendors, and internal teams to ensure timely communication and workflow. Assist with close-out deliverables, including Owner’s Manuals, warranties, and turnover packages. Qualifications 2–4 years of experience in project coordination or construction administration, preferably within luxury residential or high-end construction. Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with Sage 300/Timberline and Procore a plus. Strong organization, scheduling, and time-management skills. Excellent reading comprehension, attention to detail, and written/verbal communication abilities. Some construction experience or familiarity with construction processes preferred. Bachelor’s degree in Construction Management, Architecture, Engineering, or a related field preferred. Positive attitude, eagerness to learn, and ability to thrive in a fast-paced environment. Compensation & Benefits Salary: $50,000 – $90,000 annually, based on experience Comprehensive company benefits package offers: Health insurance - medical with virtual visits and health advocate availability, dental and vision 401(k) with company match Generous paid time off Professional development opportunities Accident, Critical Illness and Hospital Indemnity Insurance HSA & FSA $50,000 worth of employer paid life insurance Optional Legal Plan benefits Identity & Fraud benefits Pet Solution benefits Employee referral bonus Employee Assistance Program Home & Auto discounts and more!

Responsibilities

Provide administrative and operational support to Project Managers by managing contracts, budgets, and subcontractor documentation. Coordinate communication between vendors and internal teams while maintaining project logs and close-out deliverables.