Project Coordinator at MBH Architects

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

103000.0

Posted On

04 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Project Scheduling, Task Tracking, Meeting Facilitation, Documentation Management, Technical Writing, Financial Tracking, Budget Management, Invoice Processing, Contract Management, Time Management, Multitasking, Communication, AEC Industry Knowledge, Deltek, Project Management Software

Industry

Architecture and Planning

Description

We are seeking a Project Coordinator to join our Retail team in the New York office. This role closely collaborates with the project teams to ensure the successful delivery of fast-paced, multi-site projects, requiring strong coordination across internal teams, clients and consultants. MBH is an equal opportunity employer that values diversity, equity, & inclusion in the workplace. To request a reasonable accommodation during the interview process, please email resumes@mbharch.com. What You'll Do Support project managers with day-to-day coordination of active projects through all phases of a project Create & maintain project schedules, timelines, and task tracking systems Coordinate and attend meetings, document & distribute meeting minutes Organize and manage project files, drawings, and documentation Draft project documentation - proposals, contracts, submittals, RFI’s, specifications, change orders Assist with preparation of presentations, proposals, and reports Communicate relevant project information with clients, consultants, contractors, and internal team members Track project financials, budgets, invoices, and contracts using Deltek Ensure compliance with internal processes and documentation standards Minimum Qualifications Strong organization skills with a keen attention to detail Ability to prioritize with strong time management skills in a fast-paced environment Clear and proactive written and verbal communication Experience with synthesizing complex information into meeting reports Ability to draft clear, legally sound written documentation Experience with project management software Ability to maintain many projects at once through high-level multitasking and prioritization Prior experience in a coordination role Experience within the AEC industry highly preferred Benefits 100% Paid Medical, Dental, and Vision Insurance 401k Profit Sharing Paid Holidays, Vacation, Volunteer and Sick Time Off Commuter Benefits Flexible Spending Accounts Company sponsored Life, AD&D, and Disability Insurance Professional development stipend Hybrid work stipend, office snacks, and monthly lunches About MBH Architects MBH Architects offers the best of both worlds: the resources of a top-tier firm with the supportive culture of a close-knit team. With offices in the San Francisco Bay Area, New York, Denver, Mumbai, and Bengaluru, we provide hybrid flexibility and global reach. Our success is built on meaningful collaboration and continuous education. Through integrated services (architecture, environmental graphics, fixture and interior design), we deliver world-class projects, including multi-family housing, labs, retail experiences for iconic brands, and many more. We believe great work happens when people feel supported and inspired. What sets us apart? A strong sense of community, dedication to sustainability and social impact, and a culture that celebrates creativity and connection—whether through design competitions or our legendary waffle-offs. If you are passionate about your work, and strive for excellence in everything you do, MBH Architects could be the perfect fit for you. MBH participates in EVerify for all of our US hires and follows applicable local and national hiring laws for all of our locations.

Responsibilities

The Project Coordinator will support project managers by maintaining schedules, tracking tasks, and managing project documentation throughout all phases. They are responsible for coordinating meetings, tracking project financials, and ensuring compliance with internal documentation standards.