Project Coordinator at Medford Wellington Service Co Inc.

Billerica, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Jan, 26

Salary

0.0

Posted On

29 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Scheduling, Resource Management, Labor Management, Field Coordination, Vendor Coordination, Subcontractor Management, Administrative Support, Safety Compliance, Permit Coordination, Inspection Scheduling, Teamwork, Communication, Problem Solving, Time Management, Adaptability

Industry

Specialty Trade Contractors

Description

Description Job Title: Project Coordinator Department: P&S/SPJ Reports to: Project Manager SPJ Job Description/Qualifications: Support the successful execution of both Plan and Spec and Special Projects Schedule field labor and manager resources Central point of contact between Project Managers, Field Supervisors, Customer site contacts, vendors and subcontractors Scheduling and Resource Management: Ensure labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high quality results Develop, maintain and communicate daily/weekly/long term schedules for field crews across multiple projects and departments Coordinate labor assignments with Project Managers, Assistant Project Managers and Foreman to optimize manpower and utilization Monitor upcoming project needs to ensure adequate labor, tools and equipment availability Assist in forecasting labor needs based on project schedules and backlog Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift Dispatching and Field Coordination: Manage the dispatching of field crews, ensuring they have the correct information, tools and materials for project execution Support field trade Foreman with daily and weekly planning to minimize downtime, maximize productivity Respond promptly to field requests for additional labor or materials as jobsite conditions change/evolve Customer/Vendor/Subcontractor Coordination: Serve as liaison between internal project teams and external customer site contacts to coordinate site access, work schedules and on-site requirements Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet schedules Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders Administrative and Support Duties: Track field labor utilization, identifying potential inefficiencies, constraints or conflicts Ensure compliance with all company policies, safety standards, as well as project site specific requirements Work with the AP team to obtain vendor compliance documents including but not limited to COR’s, Lien Waivers, and other project related documents Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery Coordinate the filing of permits as required by Plumbing, Electrical, Sheet Metal, Mechanical and Building permits (specific to locations as well) Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical and Building inspections for project based work Coordinate and track the scheduling of new equipment commissioning and quality inspections Physical Requirements: Lifting an average of 25lbs on a daily basis Ability to type/work at a computer screen for extended periods of time Standing, sitting, bending, kneeling, reaching, stooping, lifting, walking, typing Other: An individual must show a willingness to continue to develop skills in the Plumbing and HVAC/R trade as part of the continued learning process. Must show strong teamwork skills and also be capable of working independently. Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employer for this job. Activities, duties and responsibilities are subject to change at any time with or without prior notice It is the policy of Medford Wellington to provide a safe and healthy environment in which our employees, visitors and customers, can carry out their business We are an Equal Opportunity Employer who pledges to not discriminate against employees or potential employees based on race, color, religion, sex, national origin, age, disability or genetic information. Requirements Job Title: Project Coordinator Department: P&S/SPJ Reports to: Project Manager SPJ Job Description/Qualifications: Support the successful execution of both Plan and Spec and Special Projects Schedule field labor and manager resources Central point of contact between Project Managers, Field Supervisors, Customer site contacts, vendors and subcontractors Scheduling and Resource Management: Ensure labor, materials, vendors and subcontractors are aligned to meet project schedules and deliver high quality results Develop, maintain and communicate daily/weekly/long term schedules for field crews across multiple projects and departments Coordinate labor assignments with Project Managers, Assistant Project Managers and Foreman to optimize manpower and utilization Monitor upcoming project needs to ensure adequate labor, tools and equipment availability Assist in forecasting labor needs based on project schedules and backlog Maintain real time tracking of field labor resource allocation and proactively adjust as priorities shift Dispatching and Field Coordination: Manage the dispatching of field crews, ensuring they have the correct information, tools and materials for project execution Support field trade Foreman with daily and weekly planning to minimize downtime, maximize productivity Respond promptly to field requests for additional labor or materials as jobsite conditions change/evolve Customer/Vendor/Subcontractor Coordination: Serve as liaison between internal project teams and external customer site contacts to coordinate site access, work schedules and on-site requirements Coordinate with vendors and subcontractors to ensure timely delivery of materials and services to meet schedules Confirm and communicate delivery dates, equipment lead times, and subcontractor work windows with all stakeholders Administrative and Support Duties: Track field labor utilization, identifying potential inefficiencies, constraints or conflicts Ensure compliance with all company policies, safety standards, as well as project site specific requirements Work with the AP team to obtain vendor compliance documents including but not limited to COR’s, Lien Waivers, and other project related documents Issue Commitment PO’s for vendors and subcontractors including following up on lead times and delivery Coordinate the filing of permits as required by Plumbing, Electrical, Sheet Metal, Mechanical and Building permits (specific to locations as well) Coordinate and track the scheduling of Electrical, Plumbing, Sheet Metal, Mechanical and Building inspections for project based work Coordinate and track the scheduling of new equipment commissioning and quality inspections Physical Requirements: Lifting an average of 25lbs on a daily basis Ability to type/work at a computer screen for extended periods of time Standing, sitting, bending, kneeling, reaching, stooping, lifting, walking, typing Other: An individual must show a willingness to continue to develop skills in the Plumbing and HVAC/R trade as part of the continued learning process. Must show strong teamwork skills and also be capable of working independently. Please note that the job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employer for this job. Activities, duties and responsibilities are subject to change at any time with or without prior notice It is the policy of Medford Wellington to provide a safe and healthy environment in which our employees, visitors and customers, can carry out their business We are an Equal Opportunity Employer who pledges to not discriminate against employees or potential employees based on race, color, religion, sex, national origin, age, disability or genetic information.

Responsibilities

The Project Coordinator supports the execution of Plan and Spec and Special Projects by managing schedules and resources. They serve as the central point of contact among various stakeholders to ensure project needs are met efficiently.