Project Coordinator - Medical Equipment at UT Southwestern Medical Center

Dallas, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Procurement, Documentation, Data Entry, Vendor Communication, Meeting Coordination, Budget Tracking, Logistical Support, Healthcare Construction, Capital Planning, Supply Chain, Equipment Planning, Milestone Tracking, Communication, Installation Coordination, Special Projects

Industry

Higher Education

Description

WHY UT SOUTHWESTERN? With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! JOB SUMMARY The Project Coordinator supports the medical equipment planning team by managing procurement activities, documentation, and data entry in Freight Train, Attainia and SharePoint. Key responsibilities include coordinating quotes, orders, and vendor communication; scheduling meetings, site walks, and readiness activities; preparing agendas, minutes, and action items; and tracking milestones, budgets, deliveries, and installations. The role ensures accurate records, facilitates communication across teams, and supports activations, move-ins, and special projects. This position provides critical logistical and administrative support while building knowledge of capital planning, procurement, and construction workflows as part of a project management career path. BENEFITS UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include: PPO medical plan, available day one at no cost for full-time employee-only coverage 100%25 coverage for preventive healthcare-no copay Paid Time Off, available day one Retirement Programs through the Teacher Retirement System of Texas (TRS) Paid Parental Leave Benefit Wellness programs Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Qualified Employer Learn more about these and other UTSW employee benefits! EXPERIENCE AND EDUCATION Required Education Associate's Degree or equivalent military training or 2 years of college with an emphasis on logistics, project management, biomedical technology or a related field Extensive experience may be used in lieu of formal education Experience 2 years experience providing support and coordination for mid-to-large scale projects Preferred Education Bachelor's Degree Experience 3 years working with medical equipment, hospital logistics, or healthcare construction JOB DUTIES Support the medical equipment planning team by coordinating and tracking activities related to procurement, project documentation, and equipment planning data entry. Assist with quote gathering, order verification, lead time tracking, and vendor coordination; work directly with Supply Chain and vendors to support purchasing workflows. Maintain and update Attainia planning records and SharePoint folders to ensure documentation is accurate, organized, and accessible for project team members. Coordinate and schedule meetings, site walks, and readiness activities with clinical stakeholders, vendors, and internal departments. Prepare and distribute meeting agendas, minutes, and action items; follow up to ensure resolution or completion. Assist in monitoring project milestones, schedules, budgets, and status reports; escalate delays or risks to project leadership. Support change tracking by helping log scope changes, product substitutions, and revised procurement requirements. Facilitate communication across project teams by acting as a point of contact for routine updates, document requests, and scheduling needs. Track installation schedules, delivery timelines, and readiness items in support of activation efforts. Provide logistical coordination support for major move-ins, phased turnovers, and equipment installs. Participate in special projects and department initiatives as assigned. Develop a working knowledge of capital planning, procurement, and construction integration workflows as part of a project management career pathway. Performs other duties as assigned. SECURITY AND EEO STATEMENT Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Responsibilities

The Project Coordinator supports the medical equipment planning team by managing procurement activities, documentation, and data entry. This role ensures accurate records, facilitates communication across teams, and supports activations, move-ins, and special projects.