NOTE: This is a short-term, full-time temporary position expected to last 7-9 months
About the Role: The Milwaukee Youth Symphony Orchestra (MYSO) seeks a Project Coordinator to join our team in a full- time, temporary position. The Project Coordinator will provide essential administrative and logistical support beginning immediately, for a five-month residency program that launches September of 2025. Working under the direct supervision of the Project Manager, this role will focus on operational coordination and administrative tasks to ensure seamless execution of our comprehensive series of guest speakers, exhibits, concert performances, and educational activities.
This community-based project is a unique opportunity to use your project coordination skills to help us create and deliver community connections and engagements, educational programming and performances.
This full-time temporary project role will average 30 hours per week and is expected to be needed through the end of March 2026.

KEY ACCOUNTABILITIES:

• Administrative Support & Coordination - assist with project timelines, budget tracking, scheduling, event logistics, and documentation to ensure smooth coordination and execution of all residency activities.
• Operational Support - assist with on-site event execution, venue setup, equipment coordination, and volunteer management. This includes handling registration, attendee communications, hospitality, travel logistics, and procurement of supplies.
• Communication & Administrative Tasks – draft correspondence, maintaining contact databases, and assisting with outreach and marketing distribution. Additional responsibilities include processing contracts, coordinating with vendors, responding to inquiries, and preparing educational and program materials.
• Data Management & Reporting - track attendance, engagement metrics, and program outcomes while ensuring accurate documentation for grant reporting and compliance.

Please refer the Job description for details