ecomaine is seeking a proactive, organized, and detail-oriented Project Coordinator to help develop and deliver a new recycling initiative for multi-family and multi-unit properties. This role works directly with property management staff and teams to plan and deploy recycling programs, ensuring residents have the resources, education, and infrastructure needed to recycle successfully. The Project Coordinator manages many moving pieces, coordinating logistics, tracking timelines, and maintaining accurate records, while taking initiative in managing relationships and program activities at assigned properties. Strong administrative skills are essential, and familiarity with project management tools or practices is a plus. This is a full-time, grant-funded position, funded through July 2027 by a 3-year U.S. Environmental Protection Agency (EPA) grant, and is an important part of ecomaine’s commitment to sustainable waste management.

QUALIFICATIONS:

• Bachelor’s degree in Environmental Science, Public Administration, Business Administration, Communications, or a related field; or equivalent experience.
• This role is well-suited for entry-level professionals with exposure to project coordination, public outreach, or environmental programs through employment, internships, or volunteer/community involvement. Experience with multi-family housing developments or municipal programs is a plus.
• Strong data collection, analysis, and reporting skills; ability to manage spreadsheets, track trends, and present findings clearly.
• Demonstrated organizational and administrative skills with the ability to manage multiple priorities and timelines simultaneously.
• Excellent written and verbal communication skills, with strong interpersonal abilities for working across diverse groups.
• Strong data management and analysis skills; ability to track program metrics, identify trends, and prepare clear reports using Excel or other data tools.
• Knowledge of recycling programs and sustainable waste management practices is highly desirable.
• Detail-oriented, proactive, and able to work both independently and collaboratively.
• Flexibility to work evenings and weekends as needed (hours flexed to maintain a 40-hour work week).
• Ability and willingness to travel regularly to properties and events; valid State of Maine driver’s license and insurability under ecomaine’s policies.
• Ability to lift up to 50 lbs, climb stairs, walk long distances, and work in environments with loud noise and dust.
• Multilingual communication skills (Spanish, French, Portuguese or other languages) preferred.

PREFERRED SKILLS (OR WILLINGNESS TO LEARN)

• HubSpot (or another CRM platform)
• Canva
• Asana (or other work management platform)
• Microsoft Word, PowerPoint, and Outlook

ABOUT ECOMAINE:

As a community-owned non-profit organization, ecomaine provides comprehensive, long-term solid waste solutions in a safe, environmentally responsible, economically sound manner, and is a leader in raising public awareness of sustainable waste management strategies. Serving a third of Maine’s population in more than 60 member communities through single-sort recycling, organics/food waste diversion, waste-to-energy production, and an “ashfill” landfill, ecomaine also reaches tens of thousands of students, community members, and stakeholders annually through grants, tours, presentations, and events to promote sustainability in waste management.
This job description is not intended to be, and should not be construed as, an all-inclusive list of responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position’s activities and requirements, ecomaine reserves the right to modify, add, or remove duties and assign other responsibilities as necessary.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential functions of the position, either unaided or with the assistance of a reasonable accommodation, which will be determined by management on a case-by-case basis.
ecomaine is an Equal Opportunity Employer.
Job Type: Full-time
Pay: $25.00 - $27.00 per hour
Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Application Question(s):

• Can you submit a cover letter specific to this position? (submitted to hr@ecomaine.org or upload to your Indeed application)

Ability to Commute:

• Portland, ME 04102 (Required)

Work Location: In perso

• Assist in the development and execution of program activities designed to enhance recycling participation among residents of multi-family housing units. This includes coordinating outreach events, distributing educational materials, and engaging with property managers and residents.
• Work with property management companies, community organizations, and local governments to support partnerships that advance the program’s goals. Facilitate communication between stakeholders and the program team.
• Gather and analyze data related to program participation, recycling rates, and contamination levels. Maintain accurate records and assist in preparing reports for internal review and for submission to the EPA as required by the grant.
• Organize and participate in community events, workshops, and meetings to promote the recycling initiative. Serve as a point of contact for residents and stakeholders with questions about the program.
• Assist in creating educational materials, including flyers, brochures, and digital content, to inform residents about recycling best practices and program benefits.
• Support the logistics of program activities, including scheduling events, coordinating delivery of materials, and helping ensure that activities run smoothly.
• Collaborate with the Project Manager and other team members to achieve program objectives, providing input and suggestions to improve program effectiveness.
• Perform administrative tasks such as overseeing scheduling, material delivery, and day-to-day program operations, managing multiple timelines, tasks, and priorities while keeping organized project files and documentation.
• Represent ecomaine at events, community workshops, and meetings, including frequent evening or weekend events at properties or community locations.