JOIN US ON THE JOURNEY TO HELP BUILD THE WORLD USING APPLIED ROBOTICS AND AI!

Novarc Technologies is a full-stack robotics company helping to build the world using applied robotics and AI. Recognized as one of the fastest-growing companies in the Americas by the Financial Times for two consecutive years, we are at the epicenter of innovation and global expansion. Join our dynamic team as we extend our reach across four continents, blending pioneering welding technology with a profound global impact. It’s a captivating time to be part of our journey – here, you’ll do more than just work; you’ll be an integral part of a movement shaping the tech-driven future.
Novarc Technologies is looking for a Project Coordinator for a 9-month contract to join our growing team and support the production of our cobots.
Summary: As a Project Coordinator, you will be instrumental in the smooth execution and coordination of product development projects within a dynamic, cross-functional setting. This role demands close cooperation with both internal teams and external stakeholders to ensure projects remain on track, well-organized, and aligned with core business objectives. Your primary responsibilities will include assisting with project tracking, documentation, scheduling, and communication throughout every phase of the project lifecycle. The ideal candidate is a quick study, meticulously detail-oriented, and thrives in fast-paced environments.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• Bachelor of Engineering or equivalent education and experience.
• 2+ years of experience in a project coordination or support role, preferably in product development, manufacturing, or a fast-paced technical environment.
• Experience working with cross-functional teams and external clients.
• Proficient in project management software (e.g., Wrike, Jira, Zoho, Microsoft Project).
• Strong organizational skills and attention to detail in tracking and maintaining project documentation.
• Excellent verbal and written communication skills in English.
• Ability to adapt quickly, learn new tools or systems, and thrive in a high-speed environment.
• Comfortable managing multiple priorities and coordinating across various departments.

WHY NOVARC:

• Growing Opportunities - We are in the process of maturing into a fast-growing medium-sized business.
• Great place to be - We have created a fun, adventurous, and open-minded environment where our teams are encouraged to bond and expose a little weirdness.
• Best People - Our team is made up of talented, intelligent, and hardworking people.
• Lots of Opportunities - We are constantly looking for stand-out talent internally to move into leadership positions.

• Coordinate internal and external product development projects using project management tools (e.g., Wrike), ensuring timelines, deliverables, and scope are maintained.
• Support cross-functional teams—including hardware engineering, software engineering, production, supply chain, and customer success—by tracking tasks and following up on progress.
• Maintain up-to-date project documentation, including action registers, risk registers, meeting notes, and communication logs.
• Serve as a point of contact for clients on coordination-related matters; support communication of milestones, updates, and next steps.
• Build and maintain project tracking dashboards and tools to monitor progress, highlight risks, and support team visibility.
• Schedule and coordinate meetings, prepare agendas, document outcomes, and track follow-ups.
• Assist in identifying and flagging project risks, delays, or changes in scope; escalate issues where needed.
• Support the coordination of logistics, including planning for installations and interfacing between departments for smooth execution.
• Assist in the creation of client-facing project materials and internal status reports.
• Contribute to process improvement initiatives to streamline workflows and improve team efficiency.
• Occasional travel may be required for site visits and installation support, up to 10%.