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Discover a more connected Project Coordinator career
Performs the job assigned complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, as well as ensuring confidentiality, reliability, quality, and productivity. This job description indicates in general the nature and levels of work, knowledge, skills, abilities and other essential functions expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required. Distributes minutes to all project team members. Effectively and accurately communicates relevant project information to the project team. Reviews field inspection reports from consultants throughout the lifecycle of the project. Ensure all required project close out documents are obtained. Communicate ideas for improving company processes with a positive and constructive attitude. Keeps the Project Manager (PM) and others informed about project status and issues that may impact client relation. Maintain Tracking Logs, etc.
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PHYSICAL & SAFETY REQUIREMENTS AND THE WORKING ENVIRONMENT:

(The physical duties outlined below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to be able to perform the outlined functions)

• Duties outlined in this position will require the employee to stand, crouch, sit, bend, use hands and fingers to handle or feel as well as reaching with hands and arms to spaces both high and low. The employee may be standing, walking, climbing, balancing, crawling, crouching, lifting, holding or stooping
• The noise level in the work environment for this position is low.
• Employees performing functions of this position are occasionally exposed to outside weather conditions which can include but is not limited to: extreme heat and cold temperatures; inclement weather such as rain, snow, sleet and dust as well as adverse driving conditions including wet roads, icy roads, and fog.
• Employees performing these job functions may be required to lift or move up to 10 pounds and frequently lift or move up to 50 pounds.
• Specific vision abilities required to perform this job include but are not limited to: close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus potentially near and/or far as needed.

WHAT YOU’LL DO AS A PROJECT COORDINATOR

• Help coordinate project management activities, resources, equipment and information
• Work with the Project Manager to eliminate issues
• Assist with the creation and maintain comprehensive project documentation, plans and reports
• Candidates should be able to read construction plans.
• Develop & maintain project trackers
• Track and update schedules to adhere to deadlines
• Support closeout packages
• May interface with subcontractors and vendors
• Support material coordination & ordering
• Assure that proper document control, safety, quality assurance documentation and construction project records are kept.
• The coordinator will work closely under a Senior Coordinator or Manager and support all project departments
• Other duties as requested by management
• Provide project support under the guidance of the lead PM in support of projects underway.
• Act as a primary customer interface by facilitating team meetings to include providing meeting minutes and action items.
• Documenting and following up on important actions and decisions from meetings.
• Assist in cultivating strong relationships with clients and key vendors to assure project progression
• Providing administrative support as needed.
• Daily Asbuilts for all projects associated with the Brighton Office
• Assist with capturing all restoration sketches provided by In-house and Subcontractors to go with Asbuilts for submission to Pauley Resto Manager
• Assisting with pull job packets and entering the information into Pauley systems
• Field job visits for asbuilts/quality control for close out of the jobs for billing purposes
• Field work associated with potholing/locates for Vendors working on PE Plans ( as directed by the Construction Managers)
• Interacting with Subcontractors for weekly invoices submissions regarding their required paperwork needed for billing
• General office duties, filing, PO requests for equipment/materials, office supplies requests, and organization of Construction Office
• Assist HR with basic new hire and onboarding processes
• All other duties as assigned.
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(The physical duties outlined below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to be able to perform the outlined functions)

• Duties outlined in this position will require the employee to stand, crouch, sit, bend, use hands and fingers to handle or feel as well as reaching with hands and arms to spaces both high and low. The employee may be standing, walking, climbing, balancing, crawling, crouching, lifting, holding or stooping
• The noise level in the work environment for this position is low.
• Employees performing functions of this position are occasionally exposed to outside weather conditions which can include but is not limited to: extreme heat and cold temperatures; inclement weather such as rain, snow, sleet and dust as well as adverse driving conditions including wet roads, icy roads, and fog.
• Employees performing these job functions may be required to lift or move up to 10 pounds and frequently lift or move up to 50 pounds.
• Specific vision abilities required to perform this job include but are not limited to: close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus potentially near and/or far as needed