Project Coordinator at Pavago

, , Kenya -

Full Time

Start Date

Immediate

Expiry Date

03 Aug, 26

Salary

0.0

Posted On

05 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Timeline Management, Asana, Trello, Monday.com, MS Project, Smartsheet, Excel, Google Sheets, Documentation, Risk Management, Stakeholder Communication, Resource Tracking, Agile, Scrum, Reporting

Industry

Staffing and Recruiting

Description

Project Coordinator (Asana, Trello, Project Tracking & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexible for deadlines) About the Role We’re hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects. This is not a passive admin role — you will act as the execution backbone of the team, ensuring timelines are followed, deliverables are tracked, and stakeholders stay aligned. If you’re highly organized, proactive, and thrive in fast-moving environments — this role is built for you. What You’ll OwnProject Planning & Timeline Management Maintain and update project plans using: Asana Trello Monday.com MS Project / Smartsheet Track: Timelines Milestones Dependencies Keep all schedules accurate and up to date Documentation & Reporting Prepare: Meeting agendas Meeting notes Action items Maintain documentation in: SharePoint Google Drive Confluence Create weekly reports: Progress updates Risks Blockers Key metrics Communication & Coordination (Core Responsibility) Act as the central liaison between: Project managers Team members Stakeholders Ensure: Clear communication Alignment on priorities Documentation of decisions Follow up on tasks and escalate delays when needed Task & Resource Tracking Monitor task completion and dependencies Track workload and resource availability Ensure no task is missed or delayed Risk & Quality Management Identify: Delays Bottlenecks Risks Maintain risk registers and escalate early Ensure deliverables meet quality standards before submission Vendor & External Coordination Communicate with vendors and partners Track deliverables against agreements Escalate issues when timelines or expectations are not met What Makes You a Strong Fit You are extremely organized and detail-oriented You proactively follow up (nothing slips through the cracks) You communicate clearly and confidently You can manage multiple projects at once You identify risks early instead of reacting late Required Experience & Skills 2+ years experience in: Project coordination Operations Administrative/project support Hands-on experience with: Asana / Trello / Monday.com Strong Excel / Google Sheets skills: Trackers Pivot tables Conditional formatting Strong documentation and communication skills Nice to Have Certifications: PMP CAPM Agile (or in progress) Familiarity with: Agile / Scrum workflows Sprint planning Experience in: SaaS Marketing Professional services Construction What a Typical Day Looks Like Update project timelines and trackers Follow up with team members on deliverables Run or support meetings (notes + action items) Prepare weekly status reports Communicate updates across stakeholders Identify and escalate risks early Maintain clean, organized documentation In short: You ensure projects stay on track, visible, and under control. Key Metrics (KPIs) On-time delivery of tasks and milestones Consistent, high-quality status reporting Zero missed deadlines due to coordination gaps Clean, up-to-date documentation Positive stakeholder feedback on communication and clarity Why This Role Stands Out High ownership across multiple projects Direct exposure to leadership and decision-making Clear impact on execution and delivery Structured workflows with measurable KPIs Growth path into Project Manager / Operations roles Interview Process Initial Phone Screen Video Interview with Pavago Recruiter Practical Task (project tracker + status report) Client Interview Offer & Background Verification Apply Now If you: Love keeping things organized and on track Are proactive and detail-driven Thrive in fast-paced environments This role is a strong fit.

Responsibilities

The Project Coordinator acts as the execution backbone, managing project plans, timelines, and documentation across tools like Asana and Trello. They serve as the central liaison between project managers and stakeholders to ensure alignment and on-time delivery of milestones.