Roles & Responsibilities

Job Purpose

To coordinate project site activities, provide technical support to site engineers, prepare and monitor project schedules using Primavera P6, track project progress, coordinate with consultants and subcontractors, and prepare regular reports for management and clients to ensure projects are completed in line with approved schedules and contractual requirements.

1. Key Duties and Responsibilities
2. Site Coordination: Coordinate with project sites and site engineers to resolve technical issues, clarify requirements, and support smooth project execution.
3. Technical Coordination: Liaise with consultants, project teams, subcontractors, and relevant stakeholders to resolve technical queries and obtain necessary clarifications.
4. Project Planning and Scheduling: Develop, update, and maintain project baseline programmes using Primavera P6, ensuring alignment with project milestones and contractual requirements.
5. Progress Monitoring: Monitor actual project progress against the approved baseline programme, identify delays and potential risks, and coordinate corrective actions with relevant teams.
6. Manpower Planning: Prepare manpower histograms based on project schedules to support resource allocation and workforce planning.
7. Project Reporting: Prepare and submit weekly and monthly progress reports, summary dashboards, and management and client reports highlighting project status, delays, and key issues.
8. Primavera P6 Management: Maintain project schedules, update progress, monitor programme performance, and prepare schedule revisions and progress reports as required.
9. Subcontractor Coordination: Follow up with subcontractors on work progress, programme requirements, technical issues, and pending deliverables to ensure alignment with project objectives.
10. Invoice Coordination: Coordinate with the Accounts Department to facilitate timely invoice preparation, submission, processing, and follow-up on payment-related matters.
11. Stakeholder Management: Maintain effective communication with consultants, site teams, subcontractors, clients, and other stakeholders to resolve issues and maintain project progress.
12. Management Support: Provide timely project updates, progress summaries, schedule analysis, and relevant information to support management decision-making and project control.
13. Technical Documentation: Coordinate the preparation and collection of technical information, drawings, approvals, and clarifications required by site engineers and project teams.
14. Project Control: Identify programme deviations, monitor milestones, highlight potential delays, and support the implementation of recovery plans and corrective measures.