Project Coordinator at RMS Energy

, , United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Administrative Support, Financial Documentation, Communication, Report Preparation, Procurement, BOM Documentation, Submittal Management, RFI Management, Change Order Management, Schedule Monitoring, Budget Compliance, Contract Review, Logistics Coordination, Time Entry Accuracy, Safety Audits

Industry

Utilities

Description

We’re looking for a Project Coordinator who will support the successful execution of utility and industrial service projects by assisting with the planning, coordination, and administrative functions required throughout the project lifecycle. Acting as a central point of communication between Project Managers, Project Engineers, Regional Supervisors, and internal support teams, the Project Coordinator ensures that all necessary project information, documentation, materials, and financial data are accurate, up to date, and available at all phases of execution. What You’ll Do: * Create, organize, and maintain administrative and financial project documentation from order entry through invoicing. * Support communication across teams by providing updates on engineering statuses and preparing weekly production reports. * Attend production meetings and collaborate across departments to ensure schedule alignment and information sharing. * Process requisitions and manage material orders to vendors; track delivery timelines and resolve procurement issues. * Assist Project Engineers with BOM documentation and evaluate supplier quotes for technical compliance. * Prepare and manage submittals, RFIs, and change orders per contractual obligations. * Monitor daily, weekly, and monthly project reports to ensure timelines and budget compliance. * Conduct initial reviews of contracts and specifications to identify milestones and safety requirements. * Coordinate with Accounting to ensure ERP project setup and invoicing align with client agreements. * Maintain inventory records to track material costs and reduce waste. * Collaborate on maintaining project schedules and ensure milestone adherence. * Coordinate project logistics such as equipment rentals, mobilization, and travel accommodations. * Ensure accurate time entry for job costing and payroll. * Support safety audits, site reporting, and post-project analysis. * Assume other duties as assigned. The Experience We’re Looking For: * High school diploma or GED. * A minimum of 2 years of relevant experience in project coordination, construction, energy, or technical services. * Ability to maintain confidentiality and handle sensitive information with discretion * Proficiency with Microsoft Office (Word, Excel, PowerPoint) * Self-motivated, organized, and comfortable working both independently and in a team * Availability to work full-time during summer months * Familiarity with recruiting or HR software and ATS tools is preferred but not required * Strong written and verbal communication skills and a helpful, customer-focused approach * Solid time management and decision-making skills with attention to detail Additional Requirements: * Ability to travel up to 10% throughout the continental USA, reflecting flexibility and commitment to project needs. * Ability to pass a stringent drug screening and background check, ensuring compliance with organizational standards and policies. * Hold a valid and current driver's license. Bonus Points for: * Bachelor’s degree in Business Administration, Engineering, Project Management, or a related field from an accredited institution. * PMI or CAPM certification * Familiarity with ERP systems and project tracking software. * Experience with documentation management systems. * Experience posting jobs and engaging candidates on social platforms * Experience with ATS platforms or CRM-style candidate tracking Why Join RMS Energy: We’re not just another power services company. We’re a tight-knit, mission-driven team that values safety, teamwork, innovation, and continuous growth. * Competitive Compensation – Overtime potential and merit-based raises * Flexible Work Environment – Remote work with project-based travel * Full Benefits – Medical, dental, and vision coverage fully paid for employees, starting the month after hire * Steady Employment & Career Growth – Be part of a fast-growing company with promotion potential * 401(k) with Company Match – Traditional & Roth options + free investment guidance * Top-Tier Equipment – Provided to support you in the field * Compensated Travel Time plus Per Diem – Earn while seeing new places * Education Support – Paid training, certifications, and industry memberships * Generous PTO – Paid vacation, holidays, and sick leave * Employee Assistance Program – Legal, financial, and mental wellness support Want to be part of something meaningful? Apply today and join a team where People, Purpose, and Power come together – your future starts here. RMS Energy is an Equal Opportunity Employer. We believe diverse teams drive better outcomes, and we’re committed to creating an inclusive environment where all employees feel valued and empowered. For more information about RMS Energy, please visit www.rmsenergy.com. [http://www.rmsenergy.com/]

Responsibilities

The Project Coordinator supports utility and industrial service projects by managing administrative and financial documentation, acting as a central communication point between project teams, and ensuring data accuracy throughout the project lifecycle. Key duties include processing requisitions, tracking material orders, preparing production reports, and monitoring compliance with timelines and budgets.