POSITION SUMMARY:

We are seeking a Project Coordinator / Specialist to support our Philly/NJ region, based out of our Plymouth Meeting, PA location. This is a contract role focused on assisting project managers and cross-functional teams in the execution of technical and process improvement initiatives. The ideal candidate will be highly organized, proactive, and detail-oriented, with strong communication and coordination skills.

REQUIRED QUALIFICATIONS:

High school diploma or GED
Minimum 2 years of experience in project coordination or a similar administrative role
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook); experience with MS Project or equivalent tools is a plus
Strong organizational and time-management skills
Effective verbal and written communication skills
Ability to manage multiple tasks in a fast-paced, team-oriented environment
Attention to detail with a focus on quality and accuracy

PREFERRED QUALIFICATIONS:

Bachelor’s degree in Business, Engineering, Project Management, or related field
Experience in the HVAC, commercial service, or manufacturing industries
Familiarity with Agile or Stage-Gate project methodologies
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Support planning, scheduling, and coordination of project milestones with Project Managers
Monitor project timelines and budgets in collaboration with engineering teams and external vendors
Track project deliverables and ensure follow-up on outstanding action items
Organize and maintain project documentation including meeting notes, invoices, subcontractor billing, and change orders
Generate weekly and monthly status reports for leadership and key stakeholders
Assist with project invoicing and serve as liaison between internal departments (Projects, Sales, Service)
Coordinate project turnover meetings and maintain feedback loops between teams
Facilitate new vendor and subcontractor account creation in PO system
Support the implementation of project management processes, tools, and methodologies
Participate in risk assessment, issue resolution, and cost/budget tracking activities
Engage in knowledge-sharing and team planning sessions