Project Coordinator at Save the Children International

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

22 Jun, 26

Salary

0.0

Posted On

24 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Implementation, Coordination, Line Management, Capacity Building, Monitoring, Reporting, Budget Management, Needs Assessment, Data Quality Management, Procurement Planning, Staff Training, Liaison, Child Safeguarding, Performance Management, Risk Management

Industry

Non-profit Organizations

Description

SAVE THE CHILDREN INTERNATIONAL VACANCY ANNOUNCEMENT (FOR MYANMAR NATIONAL ONLY) ROLE PROFILE TITLE: Project Coordinator (Direct & Partner) (Ring Fence) TEAM/PROGRAMME: Programme Implementation LOCATION: Yangon, Head Office Number of Position: 1 GRADE: NAT- 3 CONTRACT LENGTH: Fixed Term CHILD SAFEGUARDING: Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff. ROLE PURPOSE: Under the direct supervision and coordination of the Project Manager, the Project Coordinator will be responsible for the successful management and implementation of the humanitarian project through Health, Nutrition, WASH, Child Protection and Child Poverty sectors in project areas. And the technical support and operational management for partner teams. This programme aims at provide the Emergency Responses and Assistant for targeted area. The Project Coordinator is responsible for the effective & efficient operations of the SCI emergency responses and partner management, its programme in the Rakhine region where they will be primarily based. This includes line management of the Poject Officers , Project Assistants, Outreach Workers and Community level volunteers of the project. This position holder will also have the responsibility to manage performance and develop capacity of project staffs. This position will closely work with the Project Manager and other Project Coordinators and area management team. The project will also be responsible for coordinating and managing Save the Children’s Child Protection implementation (case management and MHPSS) in Rakhine. The overall aim of the Project Coordinator will be to provide coaching and supervision support of project team, ensure children have accessed timely and adequate services. Follow up critical and complex issue together with the project officers, support project planning, monitoring, reporting and evaluation processes, facilitate regular case management meetings, reviews, request or call regular meetings as necessary, coordinate with INGOS, local NGOs and authorities and etc. S/he should actively engage in ensuring the quality of psychosocial activities for children and adolescents and strengthening of community-based child protection mechanisms. Reports to: Project Manager – MHF Staff reporting to this post: ( Project Officer and Partner ) Budget Responsibilities: Authorise expenditure up to 5000 USD Travel: (Frequent over 12 days per month) Role Dimensions: Regular contact of detailed explanations of policy, regulations, programs, services and representation of SCI at the local level or with mid-level counterparts KEY AREAS OF ACCOUNTABILITY : Assessment / survey • Assist to Project Manager for baseline/endline survey, program related assessments , data entry and assist in design of project activities in Food Security programing in line with agreed work plan. • Collect program data for operations research as needed. Planning and Implementation • As part of a Health & Nutrition Program, the position holder will be expected to work closely with all • Health & Nutrition sectors of this project, coordinating all activities with the other PC and providing • support and information whenever necessaryAssist to manager for all aspects of expansion for target areas , assist in village selection, beneficiaries selection and prioritization with partners and field staffs. • Support Project Manager to ensure the program delivering effective programmes for children and are accountable to children and beneficiaries • Draw and set up Cash and Hygiene Distribution plan and then ensure to complete targeted work plan (DIP) on time and quality fully and report to Program Managers. • Assist Programme Manager in preparing work plan and budget estimation • Develop the project implementation strategies and operational work plan coordination with area management team, field staffs and area based donor focal staff. • Managing the quality Distribution Point Management system and strategy. • Managing the quality and smoothly Distribution process in targeted communities. • Facilitation the staffs skill development training for project staffs. • Responsible for addressing any project-related issue quickly and raise any potential risks or issues to the Programme Manager. • Ensure the active participation of most vulnerable groups and reach to project quality assistants in targeted area. • Ensure the Do No Harm approach for the whole project implemeantion base on community situation. (eg; desaster, Conflict , etc;…) • Supervise overall operations of the targeted areas with regards to the community skill development traning, training facilitation skill improvement and implementation; • Inform Program manager regularly the update of local information and actively participate in the effective adaptation of implementation approach ,with creative idea in the context of update situation • Any other duties and tasks assigned by the supervisor. IEC and Procurement process • Develope the Procurement Plan and ensure the guideline of Donor and SCI principle. • Assist the Livelihoods Program Manager in ensuring that project inputs are provided in a timely manner; procure/arrange for project supplies and materials as needed. • Coordination with communication focal and Supply chain team for Printing and design developing under the donor visibility guildline. • Work with financial, administrative and logistic staffs regarding all programmatic aspect of the project. • Develop/update the monthly Cash and Hygiene andistribution plan for intime distribution and procurement follow up plan in coordination partner Documentation and data quality management • Develop the program activities tracker for beneficiaies information and program activities detail information • Ensure the quality photo and project developed key documents. • Filing the program use and community supported data • Coordination with regional MEAL team for program data tools development and collection • Assist to Program manager for managing the office documentation system and data secureity. Reporting • Provide the regular field visit report and updating the Monthly Actual Progress Update of program achievme and planning. • Assist to generate monthly and annual reports on all operations under supervision coordination with Program Manager. • Regular supporting and collecting the update achiemvement, key challenges and update local context. • Solve immediately the problem of any field level implementation and Reporting to the Program Managers on time; • Assist to Program Manager for Donor report writing, community feedback mechanism, and MEAL relative report. • Ensure the regulare Case study/ success story collection practices Budget Management • Assist and regular communication with Program Manager for funding needs, managing cash flow and cash request to Program Managers; • Manage Project Assistants to implement activities within budget and in accordance with the agreed work plan. • Coordination with Finance team and supply chain team for smoothly implementiaton and intime expend base on regular monthly cash forecast plan. • Ensure that the Area team meet the standard budget variance quarterly and at the end of the financial year • Assist to Program Manager to appropriately delegate budget management responsibilities to the programme staff coach & supervise for ensuring that programme staff are empowered, capacitated and enabled to manage & control the grants and support budgets. • Assist to Program Manager for monthly Budget Variance Analysis and workplan development. • Support/Coordination with partner and area management team for budget management and key issues of program expend base on monthly forecast amount. Project Quality Managrment • Facilitate necessary preparatory work for monitoring and evaluation (M&E); directing specific data collection exercises including identification and documentation of case studies for documentation by M&E unit. • Coordination with area MEAL team for IPTT, QB and KPI data analysis. • Ensure the regular PDM data collection by project staffs to understanding the community situation and program achievement. • Conducting monitoring visits to ensure the Food Distribution activities. • Ensure the community base FRM system for quality base program implementation. • Develop and updating the IPTT (Indicator Performance Tracking Table) for regular monitoring the Program achievement and relivence approach of implementation. • Coordination with MEAL and Accountability focal person for capacity building training and progam quality maintainance. • Ensure the Sustainability and Scalability approach in project implemation activities. • Ensure community participation in target ara base on feedback from community • Coordination with other implementation sectors, Partner and agencies for effective assistant for communities. Staff Management • Assist in the recruitment of program staffs and conduct orientation training for new staff with Program Manager; • Ensure the effective use of the Performance Management System including the establishment of clear, measureable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations. • Conduct annual evaluation of program staffs , and set their annual performance targets; • Technical support and capacity building for progam staff for project implementation. • Conduct regular staff and project meetings; • Technical support for quality data collection to project staffs • Assist to Program Manager for program activities. • Develop capacity-building plan for staffs and provide on-going coaching and mentoring support through leading the team. Safety Security, Staff Wellness and Working/ Living Environment. • Support to Humanitarian Manager by working with Safety & Security Manager to ensure optimal security management procedures and practices are in place for the team (including safe transport systems) and continually monitor the security situation and suggesting adaptations forstaff safety procedures accordingly. • Work with HR Manager to ensure that the wellness & teambuilding dynamics of staff is prioritised and appropriately managed. Coordintion and Liaison • Assist the Programme Manager in coordinating with area MHF staff, other organizations / Sectors and local authorities, in their area of jurisdiction (e.g., township or villages, as the case may be). • Coordination with other CSO and relative stakeholders. • Ensure the internation coordination with other SCI program team for effective program support and value for money. • Join and assist to participate in regular Food and Cash realatived Cluster meetings. • Provide area MHF with a focal point with whom they can coordinate and discuss programmatic issues • Ensure that communication with beneficiaries is frequent, accurate and timely, with appropriate responses undertaken for feedback received Child Safeguarding Responsibilities: • Ensure that your staff is providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct. BEHAVIOURS (Values in Practice) Accountability: • Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Ambition: • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same • Widely shares their personal vision for Save the Children, engages and motivates others • Future orientated, thinks strategically and on a global scale. Collaboration: • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters • Values diversity, sees it as a source of competitive strength • Approachable, good listener, easy to talk to. Creativity: • Develops and encourages new and innovative solutions • Willing to take disciplined risks. Integrity: • Honest, encourages openness and transparency; demonstrates highest levels of integrity • Always acts in the best interests of children QUALIFICATIONS, EXPERIENCE AND SKILLS Essential • Bachelor Degree holder or preferable a professional qualification like Masters program • A minimum of 4 years’ experience implementing aid projects, preferably in Food Security and livelihoods Program or other related sectors. • Good understanding of donor and partner relationship procedures, processes and accompanying forms and required paperwork • Good English communication skills, both written and verbal • Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure • Willingness to travel to field offices and work in difficult environment according to travel requirements • Good knowledge of project management cycle. • Good people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas. • Ability to work well in a team and train other staffs and demonstrate experience efficiently managing a team. • Very good interpersonal, communication and presentation skills. • Experience in conducting needs assessments, project design, monitoring, and evaluation. • Demonstrated skills, experience, and knowledge of community development; working with children and on children’s issues. • Very good people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas. • Ability and willingness to travel remote area as assigned. • Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children • Commitment to and understanding of Save the Children’s aims, values and principles. • Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy. Additional job responsibilities The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience. Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. All staff has an obligation and a responsibility to: • Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. • Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. • Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”. • Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general. • Be vigilant about observing possible child abuse/harm in their personal and professional lives. All managers have the above responsibilities as well as ensuring • Their staff are doing the above. • That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc. Safeguarding our Staff: The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. Safeguarding and Counter Fraud: • Prevent Harm and Abuse: Take all necessary and appropriate steps to prevent abuse, exploitation, neglect, harm, and modern slavery within your area of responsibility and in personal conduct. • Prevent Fraud and Corruption: Take all necessary and appropriate steps to prevent fraud, bribery, and corruption within your area of responsibility, including instances where it might appear to benefit the organization. • Report and Respond: Report and respond to all incidents and concerns, whether they occur online or in person, in accordance with established policies and procedures. • Policy Compliance: Understand and strictly comply with the organization’s Safeguarding Policy and the Counter-Fraud, Bribery, and Corruption Policy and Procedure. • Promote an Ethical Culture: Foster a culture where integrity, child safety, and zero tolerance for misconduct are embedded in all decision-making and communication practices. The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030: · No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Responsibilities

The Project Coordinator is responsible for the successful management and implementation of humanitarian projects across Health, Nutrition, WASH, Child Protection, and Child Poverty sectors, providing technical support and operational management for partner teams. This role includes line management of project staff, performance management, capacity development, and ensuring timely and adequate services for children.