JOB SUMMARY

Experienced project coordinator specialist. Must have experience in assisting Project Managers in organizing ongoing project tasks. The position involves monitoring project plans, administrative activities and controls related to projects. The position requires the ability to work on tight schedules, have exceptional verbal and written communications skills, participating in project meetings, documenting, and following up on important actions and decisions from meetings, must be highly organized, and provide administrative support as needed.
Requirements:
Requirements

QUALIFICATION/REQUIREMENTS:

• Able to organize and execute project activities.
• Ability to communicate across a broad range of skill levels.
• Fluent in all common computer software programs: Excel, Word, Outlook, PowerPoint, MS Teams.
• Deep knowledge of project administration activities.
• Working knowledge of engineering and construction projects.

EDUCATION/EXPERIENCE:

• Bachelor of Science Degree is a plus but not required.
• Minimum of 5 years’ experience in project related fields.
• Experience in using IFS, SOP or similar ERP systems is preferred.

• Creating and managing Transmittals, logs, and correspondence.
• Creating and managing project folders on company server and in MS Teams document / drawing management system.
• Managing Request for Quotes (RFQ) including Bid Tab preparation and distribution.
• Creating inventory parts and entering project parts demands in companies ERP system.
• Maintaining purchase order (PO) files, contacting suppliers, receiving incoming correspondence, maintaining PO binder, and filing both electronically & hard copy.
• Expediting PO’s, updating and maintaining “open PO” expediting reports.
• Receiving and distributing engineering document submittal packages for review and approval both internal and external to the organization.
• Manage Outlook Calendar for engineering department.
• Assist in tracking and processing project invoices, forward to Shipping Department for receiving PO lines in ERP systems.
• Assist the Accounting & Finance department with project related documents and issues.
• Manage Engineering Change Orders (ECO) and Root Cause Analysis (RCA) process for project managers, project engineers, and Operations.
• Ordering general office supplies for engineering department.
• Work with Project Manager and complete any additional requests needed for administrative support for the Project team and Construction Team on Site.