Company overview
My client is a a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through their specialist divisions - topside, marine, subsea, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring their customers’ projects are delivered safely, reliably and efficiently.
Core purpose
To manage the deployment and coordination of HV SAP (Senior Authorised Person) Technicians and Engineers across multiple projects. This includes ensuring full compliance with client requirements, certification standards, and internal processes while maintaining personnel records, travel arrangements, and operational readiness for site deployment.

Key responsibilities and accountabilities

• Coordinate HV SAP Technicians and Engineers for project assignments, in alignment with the crewing strategy and project timelines.
• Maintain accurate project personnel records including certification matrices and compliance documentation.
• Use and update the personnel planner to reflect personnel movements, assignments, timesheets, and project duration.
• Assist with travel arrangements for project personnel, including accommodation and logistics, in coordination with the travel team.
• Ensure all documentation for project staff (right-to-work, certifications, etc.) is maintained in Firefish or equivalent systems.
• Track subcontractor and employee expenses; ensure timely approval and resolution of invoicing issues in line with the personnel planner.
• Communicate regularly with project personnel to confirm availability, gather documentation, and resolve administrative matters.
• Issue and manage Framework Agreements and Statements of Work for assigned personnel, ensuring timely return and filing.
• Monitor personnel certification expiry dates; liaise with staff to obtain updated documentation to remain compliant with HSE, IMCA, and client requirements.
• Support the onboarding and profile management of new HV SAP personnel within the system.
• Liaise with the Finance department regarding payroll, expenses, and invoice queries related to personnel on projects.
• Assist other coordinators as required and ensure overall compliance with company standards for personnel management.
• A focus on leading the HV Role SAP pool - Developing and managing a key performing database

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ABOUT US

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we’re happy to discuss flexible working options.
We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group Privacy Notice

• Coordinate HV SAP Technicians and Engineers for project assignments, in alignment with the crewing strategy and project timelines.
• Maintain accurate project personnel records including certification matrices and compliance documentation.
• Use and update the personnel planner to reflect personnel movements, assignments, timesheets, and project duration.
• Assist with travel arrangements for project personnel, including accommodation and logistics, in coordination with the travel team.
• Ensure all documentation for project staff (right-to-work, certifications, etc.) is maintained in Firefish or equivalent systems.
• Track subcontractor and employee expenses; ensure timely approval and resolution of invoicing issues in line with the personnel planner.
• Communicate regularly with project personnel to confirm availability, gather documentation, and resolve administrative matters.
• Issue and manage Framework Agreements and Statements of Work for assigned personnel, ensuring timely return and filing.
• Monitor personnel certification expiry dates; liaise with staff to obtain updated documentation to remain compliant with HSE, IMCA, and client requirements.
• Support the onboarding and profile management of new HV SAP personnel within the system.
• Liaise with the Finance department regarding payroll, expenses, and invoice queries related to personnel on projects.
• Assist other coordinators as required and ensure overall compliance with company standards for personnel management.
• A focus on leading the HV Role SAP pool - Developing and managing a key performing databas