Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.

YOUR CAPABILITIES AND CREDENTIALS

As the successful candidate, you will possess a strong work ethic, excellent organizational skills, ability to meet tight deadlines and have a commitment for excellence in your field. You will also possess the following qualifications:

• Possess a willingness and aptitude to learning on the job and in formal settings.
• Excellent verbal and written communication skills.
• Ability to work independently and confidently within a team environment.
• Must be comfortable with making independent decisions within a defined framework of reference.
• Strong skills in managing multiple tasks in an organized manner is a necessity.
• Self-motivation and eagerness to learn new skills are a definite asset.
• Excellent problem-solving skills with a willingness to take an active role in problem solving.
• Humble, driven to achieve Design Excellence Delivered Brilliantly, and collaborative with a High EQ.
• Ability to engage and work within a creative and critical integrated design practice.
• Demonstrated attention to detail.
• Proficient with the Microsoft Office Suite with excellent skills in Word, Excel, Outlook, Teams, and OneNote.
• Understanding of financial documents and project budgeting.
• Formal training in Project Management principles will be considered an asset.

EDUCATION AND EXPERIENCE

Seeking a candidate with post-secondary education in architecture, business, project management or a related discipline.
Should have a minimum of 2 years’ experience in an Architectural consulting company, or similar, assisting Project teams in an administrative role who is looking to leverage their experience to a new level.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

In this position, you will be responsible for diverse functions that include but are not limited to the following:

• Work with Project Managers in the management of project teams.
• Prepare presentations for client meetings.
• Creation and collation of project deliverables.
• Supporting the architectural team by attending meetings and discussing action items post meeting.
• Coordination with other disciplines (engineers, landscape architects, and other consultants).
• Managing/updating project logs on a daily/weekly basis
• Review of project background information and subsequent project research.
• Assist Project Managers in the preparation of work plans, monitoring and updating of project schedules.
• Assist Project Managers in coordinating, distributing, and updating the team schedules and Work Load/Staffing Forecasts.
• Assist the Project Managers in updating project fee forecasts.
• Extract weekly project time reports, and review time spent against budgets with the Project Manager.
• Assist the Project Manager in developing and monitoring the schedules for all deliverables (based on the work plan that has been prepared), highlighting issues and areas requiring extra fees on a biweekly basis.
• Assist the Project Manager in identifying and communicating scope deviations to key team members.
• Take and circulate minutes of project team meetings.
• Process sub-consultant invoices, handle enquiries/discrepancies, and coordinate with financial team staff to ensure payment.
• Monitor adherence to key Quality Assurance requirements and update master peer review schedule for all projects.
• Ensure that Peer reviews are scheduled, completed, and well documented.
• Assist the Project Manager in the execution of their duties as may be required from time to time.
• Work with the Project Manager in preparing project closure documentation, archiving, and project post-mortems/lessons learned.
• Generate weekly summaries of team member utilization, highlighting any discrepancies and report to engineering/architectural Discipline Leads.
• Duties described may be modified as needed to support the Buildings group.