PROJECT COORDINATOR at State of careers Rhode Island

, , United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

80676.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Written Communications, Oral Communications, Management, Leadership, Organizational Skills, Interpersonal Skills, Problem-Solving, Microsoft Excel, Microsoft Word, Logistical Planning, Inventory Management, Staff Supervision, Vendor Coordination, Training, Report Compilation, Research

Industry

Government Administration

Description

Department Board of Elections Division Administrative Use Only Salary $71,457.00 - $80,676.00 Job Profile JC-00826100-99 - Project Coordinator (Non-Union Executive Branch) Scheduled Work Days & Work Hours Knowledge, Skills and Capacities: Excellent written and oral communications skills essential; exercises initiative; demonstrated management, leadership and organizational skills; familiarity with Rhode Island election process preferred; ability to work independently or with staff in developing and implementing complex assignments; ability to prioritize and coordinate multiple projects and work assignments; possess strong interpersonal skills, including the ability to work effectively and professionally with superiors, agency staff, subordinates, other state and federal agencies institutions, and the public; must be an innovative problem-solver and thorough in the performance of duties; have a working knowledge of and familiarity with computer information systems including strong skills in Microsoft Excel and Microsoft Word; ability to follow oral and written instructions and related capacities and abilities. REQUIRED QUALIFICATIONS FOR APPOINTMENT: EDUCATION AND EXPERIENCE: Education: Such as may have been gained through possession of a Bachelor’s Degree from a college of recognized standing; and Experience: Such as may have been gained through employment or engagement in a responsible position with supervisory responsibility. At least two (2) years of experience in an election-related field are preferred. Or, any combination of education and election experience that shall be substantially equivalent to the above education and experience. Opening Date March 14, 2026 Closing Date March 12, 2026 Job Requisition Number JR101447 PROJECT COORDINATOR (Open) Pay Grade U00826 A Classification Project Coordinator Class Definition GENERAL STATEMENT OF DUTIES: To assist in logistical planning and execution, review of programs and administrative functions of the Elections Division as assigned; within a warehouse setting to organize, assist and direct subordinates to fulfill agency responsibilities as described in Title 17 of the of the Rhode Island General Laws as well as achieve agency goals and objectives. SUPERVISION RECEIVED: Works under the general supervision of the Director of Elections and assists in carrying out the directives and policies established by the Board. SUPERVISION EXERCISED: Assists the Director of Elections supervising warehouse staff, seasonal employees and contracted vendors. ILLUSTRATIVE EXAMPLES OF WORK PROFORMED: To be responsible for assisting the Director of Elections by planning, coordinating, and administering the complex logistics necessary for the preparation and conduct of elections throughout the state. To be responsible for managing the complete inventory of the Board’s voting equipment assets, including ballot tabulators, ballot marking devices; ballot on-demand printers, electronic poll books, drop boxes, ballot receptacles, voting booths, supply boxes, and all accessories. Such responsibility shall include coordinating with other staff and vendors to perform, when required, periodic scheduled maintenance, repair, preparation, and testing of voting equipment as required under state and federal laws and board regulations for the conduct of elections, as well as making periodic requests to the Director of Elections for additional replacement equipment when needed. To be responsible for managing and maintaining a sufficient inventory of elections forms, documents, signage, and supplies necessary to conduct elections at early voting sites as well as at the polling locations throughout the state. This includes periodically coordinating with staff any updates to signage and documents when necessary due to new procedures, laws, or regulations, and coordinating with print vendors for production and timely delivery of these necessary items to the Board. To be responsible for managing and supervising staff and seasonal employees for the timely preparation and packaging of all voting equipment, supplies, and ballots for timely delivery to early voting sites and polling locations. To be responsible for coordinating and scheduling with the staff and/or a delivery services vendor and local election officials for the timely delivery of all necessary voting equipment and supplies to and from the Board’s warehouse facility for early voting sites and polling locations necessary for the conduct of the election. To be responsible for coordinating the logistical requirements for the conduct of election recounts and post-election audits; including the coordination of timely delivery to the Board all ballots and documentation necessary to conduct all recounts and audits, as well as assisting with the development and oversight of recount and post-election audit procedures as authorized under law and by the Board. To be responsible for establishing procedures and coordinating with staff and other state and federal agencies, as needed, for the periodic inspection of all new and existing polling locations within the state to ensure compliance with state and federal laws, including access for voters with disabilities, as well as assisting the Director of Elections in determining adequacy of any proposed polling locations based on established best practices or procedures. This also includes preparing schematics or diagrams of polling locations intended for distribution to the cities and towns as guidance for the setup and operation of their polling locations in compliance with state and federal laws. To be responsible for recruiting, training, and assigning election day technicians. To assist in conducting training of local election officials and pollworkers as needed. To assist in the planning, supervision and review of new and existing programs and administrative functions as assigned. This includes to directing subordinates to fulfill agency responsibilities as described in Title 17 of the of the Rhode Island General Laws as well as achieve agency goals and objectives. Responsible for compiling complex and detailed statistical and non-statistical reports and spreadsheets to the Director of Elections relating to the planning and preparation for the conduct of elections, and on all work performed on voting equipment, inventory management and needs, and other reports requested. Research a wide range of election and voting topics; gather and compile statistical data; assist and respond to requests from federal, state and local officials and agencies, public and private organizations and the general public; act as a liaison with election officials and assist in other office-related duties as may be required. To initiate, plan, develop, implement, and review new and existing programs and projects as assigned. To perform other related duties as required. Responsibilities include: Logistical warehouse planning and coordination for the conduct of elections throughout the state. Manage the inventory of all voting equipment assets including ballot tabulators, ballot marking devices; ballot on-demand printers, electronic poll books, drop boxes, ballot receptacles, voting booths, supply boxes, and all voting equipment accessories. Manage the inventory of all election forms, documents, signage, and supplies necessary to conduct elections at early voting sites and polling locations throughout the state. Manage the preparation and packing of all equipment, supplies, and ballots for delivery to early voting sites and polling locations. Coordinate with staff and/or a delivery services vendor for the timely delivery of all voting equipment and supplies to/from the agency’s warehouse. Coordinate the logistics necessary to conduct election recounts and post-election audits, as well assist with the development and oversight of recounts and post-election audits as authorized under law and by the Board. Develop and implement programs for the periodic inspection of all existing and new polling locations, and coordinate inspections with staff and other related state and federal agencies as needed. Prepare schematics or diagrams of polling locations. Coordinate the recruitment, training, and assignment of election day technicians. Assist in the conduct of training election officials as needed. Produce detailed statistical reports and spreadsheets containing both historical and current data on polling locations, voter turnout, voting method, polling place staffing, and other data points as required. Assist in various office, clerical & administrative tasks, as required. Conduct research on a wide range of election and voting issues and respond to requests from federal, state and local officials and agencies, public and private organizations and the general public. Perform other related duties as required. Supplemental Information Please upload a resume along with your job application. Benefits For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/. Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee. STATE OF RHODE ISLAND JOBS The State of Rhode Island is committed to providing fundamental services to all Rhode Islanders. Join our team and enjoy the benefits of providing public service with purpose and impact. If you are a current state employee, you are required to apply through the internal jobs website: Click Here. Applications for current state employees will only be accepted through the internal jobs website. Please log into your Employee Self Service portal and search "Find Jobs" to access the internal jobs website.

Responsibilities

The Project Coordinator assists in the logistical planning and execution of elections, focusing on organizing and directing subordinates within a warehouse setting to fulfill agency responsibilities. Key duties include managing the complete inventory of voting equipment assets and coordinating the preparation and delivery of all necessary election supplies statewide.