The Project Coordinator will be responsible for supporting the smooth delivery of a wide range of client projects across our global locations. The role performs various coordinating and administrative tasks that help to ensure that projects deliver on time, on budget and to a high standard. They work closely with the Project Management team, Finance and Business Development teams.

REQUIREMENTS

• Methodical and analytical approach
• Strong attention to detail
• Highly numerate
• Excellent communication skills to a range of audiences
• Ability to multitask and operate in a high pace environment
• Excellent understanding and experience of Google Sheets and Google workspace
• Experience with GitBook or similar (eg. Confluence)
• A positive team player able to motivate, support and reassure
• Experience with Zapier or similar task automation tools would be beneficial
• Ideally a background in architectural visualisation, real estate, interior design or marketing
• Work experience as a Project Coordinator or similar role would be advantageous
• Solid organizational skills, including multitasking and time-management
• Experience with project management tools (e.g. Basecamp or Miro) advantageous

• Manage the setup of project structures and tools
• Work with clients to ensure that all required documentation and assets are provided
• Set up and track invoicing milestones
• Ensure that finance information for each project is up to date
• Brief PM team on documentation and setup structures
• Work with the Project Manager to eliminate blockers
• Support PM team with specific tasks for client presentations when required
• Manage the content and structure of the internal knowledge base
• Review and manage holiday requests for Artists
• Organise weekly project review meeting
• Optimise and improve processes, data capture and management tools