Project Coordinator at TheSoul Publishing

, , Portugal -

Full Time

Start Date

Immediate

Expiry Date

08 Jan, 26

Salary

0.0

Posted On

10 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Communication, Problem Solving, Resource Coordination, Workflow Optimization, Social Media Management, Creative Production, Client Relations, Logistics Support, Reporting, Risk Management, Freelance Talent Sourcing, Collaboration Tools, Detail Orientation, Time Management, Data Compilation

Industry

Entertainment Providers

Description

TheSoul Publishing is one of the world’s most prolific digital media companies and a leading creator business platform. Our original video, animation, and editorial content are available in 21 languages across 50 platforms and 21 sites, going viral globally and generating 25 billion monthly views on social media, with over 2 billion followers. As a media powerhouse, we provide creators and brands with a wide range of services, leveraging our expertise in content distribution, localization, and social media management. We’re the authors of global phenomena like 5-Minute Crafts and BrightSide and continue to expand in the creator economy, as seen in our acquisitions of Mediacube and Underscore Talent. We're a dynamic, remote-first global team—fostering award-winning creativity, a no-red-tape approach, and great vibes! We’re looking for an exceptionally organized and proactive Project Coordinator to join our Commercial team. This role is not only about keeping projects on track; it’s about driving execution, spotting risks before they become problems, and ensuring smooth delivery at every step. You’ll need to bring operational know-how, resourcefulness, and a problem-solving mindset to support the success of social media and content production projects. You’ll work closely with: A Brand Partnerships Manager who owns the client relationship and overall project performance. A Creative Producer who leads content creation and creative strategy. A Social Media Manager who develops and implements social strategies. Your role is to lead the operational engine of each project, managing timelines, coordinating resources, identifying bottlenecks, proposing solutions, and ensuring deliverables are achieved with clarity and precision. Responsibilities: Own the day-to-day execution of project plans, ensuring tasks are clear, actionable, and progressing on schedule. Coordinate deliverables across creative, strategy, and client teams while managing interdependencies. Anticipate bottlenecks and actively propose solutions to keep projects moving forward. Support production logistics, content delivery, and client-ready reporting. Track milestones, deadlines, and approvals with a structured, no-detail-missed approach. Drive efficiency in workflows, ensuring processes are followed and optimized. Collaborate with Finance/Legal/HR/Operations on contracts, invoices, and vendor payments, processes, etc. Help source, brief, and onboard freelance talent or external vendors with attention to timelines and quality. Keep shared workspaces (Notion, Asana, Slack, Google Drive, etc.) updated and intuitive. Schedule and lead internal syncs, ensuring agendas and next steps are always clear. Keep stakeholders informed with timely updates and structured communication. Coordinate reporting processes end-to-end — compiling data, ensuring inputs are gathered, managing approvals, and delivering final reports. Proactively identify project risks, resourcing challenges, or operational gaps. Escalate issues with context and provide well-thought-out solutions. Troubleshoot workflow bottlenecks and ensure smooth transitions across project phases. Document key learnings, workflows, and project insights for future use. Contribute to the development of improved templates, guides, and operational best practices. 2–4 years of hands-on project management or coordination experience (agency, creative production, or marketing environment is a plus). Demonstrated ability to manage executional details, not just timelines. Experience identifying risks, resolving blockers, and implementing solutions. Familiarity with creative production and social media workflows. Strong communication skills in English (verbal and written). Proficiency with project management and collaboration tools (e.g., Asana, Notion, Frame.io, Canva, Google Workspace). Competitive Salary: We respect the candidate’s competence, so we discuss the salary individually and offer a truly competitive one, along with performance-based bonuses. Flexible Work Options: Work from home, your favorite café, or anywhere that sparks your creativity. Enjoy the freedom with remote work options that fit your lifestyle. Creative Vibes and an International Team: 80% of our employees are creators working from 70+ countries, producing awesome content for billions of followers worldwide. Talent Growth: Engage in transparent knowledge sharing within the company and our internal academy, offering 470+ courses—learn, teach, or both, and shape your path to expertise. Tech-savvy Culture:An ecosystem that sparks innovation, embraces the latest tools, promotes transparent task management, and empowers flexible collaboration—no time constraints or meetings, just results! Seamless Operations: An ecosystem that fuels new ideas, promotes transparent task management, empowers flexible collaboration without time constraints or meetings—no red tape, just results! We appreciate your interest in our job opportunities and our company. Our team carefully evaluates each application to identify the most suitable candidates for the role. Due to the high volume of applications received, we may not be able to respond to every applicant. However, if your qualifications align with our requirements, we will contact you to discuss the next steps in the selection process.

Responsibilities

The Project Coordinator will own the day-to-day execution of project plans, ensuring tasks are clear and progressing on schedule. They will coordinate deliverables across teams, anticipate bottlenecks, and support production logistics.