Project Coordinator (TIS) at DOCUMENT STORAGE SYSTEMS INC

North Palm Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Dec, 25

Salary

0.0

Posted On

28 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Data Analysis, IT Helpdesk, Communication, Training, Agile Methodologies, Scrum, Microsoft Office 365, Atlassian Suite, Process Improvement, Compliance, Risk Management, Meeting Facilitation, Documentation, Stakeholder Engagement, Continuous Improvement

Industry

Information Technology & Services

Description

Job Details Job Location: DSS N Palm Beach - North Palm Beach, FL Position Type: Full Time Education Level: 2 Year Degree Salary Range: Undisclosed Travel Percentage: Negligible Job Shift: Day Job Category: Technical Services Support Description DSS, Inc. is a leading health information software development and systems integration company, offering services and solutions utilized daily by thousands of clinicians and administrative staff across both public and private sectors nationwide. LOCATION: This position is based at our North Palm Beach, FL office and follows a hybrid work schedule, with 1 day onsite each week. OVERVIEW: The Project Coordinator plays a pivotal role in overseeing and supporting initiatives within the Technical Services department. This position is primarily responsible for coordinating cross-functional projects that directly impact departmental operations, ensuring alignment with organizational goals and timelines. As the lead on policy, process, and procedure development, this role initiates and audits changes to maintain compliance and drive continuous improvement. Additionally, the Project Coordinator manages the collection, organization, and distribution of key departmental metrics, procedural documentation, and training materials to support operational efficiency and knowledge sharing across teams. The Project Coordinator will be: This role oversees the projects to support Technical Services. Primary resource responsible for the coordination of projects that impact the Technical Services department. Lead on policy, process, and procedure initiation, changes, and auditing to ensure compliance as well as continual process improvement. Primary resource for the collection and dissemination of department metrics, procedural artifacts, and training materials. Responsible for clear and effective written and verbal communication including the documentation of department activities as they relate to program, portfolio, and project management. Works with stakeholders to identify and document the scope needed to complete the projects. Manage, maintain, and lead all Technical Services projects. Create and deliver various training based on industry best practices. Subject matter expert on the department's policies and procedures. Coordinate and assist with department meetings as they pertain to the projects. Assists Technical Services Management level staff with creating and maintaining relevant reports. Through training, coaching, and support, help the project resources build and utilize best-practice approaches to Technical Services projects. Helps to identify and mitigate risks. Other Duties: Provide feedback to management on ways to improve operational efficiencies in Technical Services. Identifies and removes impediments and prevents distractions. Performs other duties as defined by the Technical Service Management Team Acts as a liaison within the company when addressing project management matters. SECURITY AND PRIVACY DUTIES AND RESPONSIBILITIES Individuals working for DSS will be subject to security and privacy requirements as explained in HIPAA, FedRAMP, and NIST 800-53. Additionally, they are required to undergo specific FedRAMP training to ensure compliance with all associated controls and responsibilities in the day-to-day performance of their duties. Individuals working in departments that are considered to be in the high risk category will be required to undergo advanced training based on their role and level of access. Individuals with access to modify data and the configuration baseline will require further training. The preceding functions are examples of the work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind work assignments and make reasonable accommodation(s) as needed. Qualifications 2+ years of relevant experience in leading or assisting with projects using industry best practices. 2+ years of working experience with: Gathering and analyzing data from various sources. Leading IT or Help-desk projects. Delivering and conducting various meetings. Experience in working in a helpdesk environment. Demonstrate the ability to lead and coordinate all phases of a project. Ability to handle large volumes of email (approximately 25 to 50 emails daily.) Proficiency in Microsoft Office 365. Proficiency in Atlassian suite of products. Skilled in data capture and analysis, in evaluating and assessing organizational impact. Knowledge of agile development methodologies, values, and procedures. Proven ability to work independently with limited supervision and with other non-technical departments. Has an understanding of Scrum and other related methodologies that can be leveraged to provide value to a team/enterprise. Demonstrates the ability to facilitate and run great, effective meetings. Desired: 3+ years of working experience within: Gathering and analyzing data from various sources. Leading IT or Help-desk projects. Delivering and conducting various meetings. Experience in working in a helpdesk environment. EDUCATION Required: Associate's degree or equivalent experience and/or education Desired: Bachelor's degree or equivalent experience and/or education CERTIFICATION (S) LICENSES Required: (at least one certification below within the first 90 days) Information Technology Infrastructure Library (ITIL) Lean Six Sigma Green Belt PMI - Certified associate in project management [CAPM] Desired: Scrum Alliance - Scrum Master Certification [CSM] Scrum Alliance - Certified Scrum Product Owner [CSPO] PMI - Project Management Professional [PMP] Lean Six Sigma Black Belt PHYSICAL DEMANDS: Standing 5% per day Sitting 90% per day Walking 5% per day Stooping 2% per day Lifting 2 times per day (10lbs) (office equipment) Computer Work Up to 100% per day Telephone Work Up to 20% per day Reading Up to 80% per day Other, please specify 0% per day DSS Inc. is an Equal Opportunity Employer. If you need an accommodation seeking employment with DSS, Inc., please email jobs@dssinc.com or call (561) 284-7373. Accommodations are made on a case-by-case basis.

Responsibilities

The Project Coordinator oversees and supports initiatives within the Technical Services department, coordinating cross-functional projects that impact departmental operations. This role also manages the collection and distribution of key metrics and documentation to enhance operational efficiency.