Company Overview

Patrick Mechanical Ltd. is a Sudbury based mechanical contracting company founded in 1989. Over the years, we have established ourselves in the industrial, commercial, and institutional contracting fields. Our specialties include mechanical contracting, custom steel fabrication, plumbing, heating, process piping, millwright, and related services. Patrick Mechanical is a growing, dynamic, and innovative mechanical company with an extensive fleet of skilled workers allowing us to offer services all over Northern Ontario. We are loyal to our customers, providing efficient and cost-effective products and services.

Why Join Patrick Mechanical Limited?

• Opportunity to lead and contribute to high-quality mechanical projects within a growing organization
• Competitive compensation and benefits package
• Exposure to diverse, technically challenging industrial and mechanical work
• Key role with collaboration across operations, project management, and field teams
• Supportive, safety-focused, and team-oriented work environment

Position Summary

The Project Coordinator supports the planning, coordination, and execution of projects by assisting project managers and project teams with scheduling, documentation, communication, and administrative tasks. This role helps ensure projects are delivered on time, within scope, and in alignment with company standards, safety requirements, and stakeholder expectations. The Project Coordinator plays a key role in maintaining project organization and information flow.

Key Responsibilities

Project Planning & Coordination

• Support project planning activities, including schedules, task tracking, and resource coordination
• Assist with maintaining project timelines, milestones, and deliverables
• Track project progress and flag risks, delays, or issues to the Project Manager
• Support coordination of project meetings, site visits, and work activities

Documentation & Reporting

• Prepare and maintain project documentation including schedules, meeting minutes, logs, and status reports
• Organize and manage project files, drawings, contracts, and correspondence
• Maintain document control and version tracking in accordance with company procedures
• Support preparation of progress reports for internal and external stakeholders

Communication & Stakeholder Support

• Act as a point of contact for project‑related communication under the direction of the Project Manager
• Coordinate communication between internal teams, contractors, vendors, and clients
• Distribute project updates, schedules, and instructions as required
• Assist with tracking and responding to project inquiries or requests

Cost, Schedule & Resource Support

• Assist with tracking project costs, purchase orders, and invoices
• Support budget monitoring and basic cost reporting
• Track materials, equipment, and resource allocation for projects
• Coordinate with procurement, finance, and operations teams to support project needs

Health, Safety & Compliance Support

• Support compliance with health, safety, environmental, and regulatory requirements
• Assist with tracking safety documentation, permits, and certifications
• Ensure project documentation aligns with company policies and standards

Change Management & Issue Tracking

• Log and track change requests, RFIs, and action items
• Support change documentation and approval workflows
• Assist with issue resolution tracking and follow‑up

Continuous Improvement & Support

• Support implementation of project management tools, systems, and templates
• Identify opportunities to improve coordination, communication, and project processes
• Assist Project Managers with ad‑hoc tasks and special initiatives

Qualifications & Experience

• Post‑secondary education in project management, engineering, construction management, business, or related field preferred
• 3–5+ years of experience in project coordination or project support roles
• Experience in industrial, construction, mining, engineering, or multi‑site project environments an asset
• Familiarity with project management principles and documentation

For more information about our company, please visit https://patrickmechanical.ca/

Job Types: Full-time, Permanent

Pay: $30.00-$40.00 per hour

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match
• Vision care

Application question(s):

• How many years of experience do you have working as a Project Coordinator?

Work Location: In personTrim It All Inc. is looking for a highly organized, proactive, and dependable Project Coordinator to join our installation operations team in Ottawa.

This is a key coordination role working directly under the Site Install Manager. The successful candidate will help keep installation projects organized, prepared, documented, and moving forward from scheduling through final completion.

We are looking for someone who takes ownership, follows through, communicates well, and is comfortable managing multiple active projects at once.

Salary

$50,000 to $65,000 per year, depending on experience

Key Responsibilities

Project and Material Coordination

• Review project paperwork, purchase orders, work orders, plans, and customer requirements before installation
• Coordinate and verify that required materials are prepared, delivered, and available on site when needed
• Compare material requirements against customer purchase orders and project documentation
• Identify missing, incorrect, damaged, or outstanding material before it causes installation delays
• Communicate with the Site Install Manager, installers, subcontractors, warehouse staff, suppliers, customers, site supervisors, and other departments as required
• Help ensure upcoming installations are properly prepared before crews are scheduled to attend site
• Assist with resolving site readiness, material, paperwork, and scheduling issues

Inspection Reports and Project Closeout

• Collect and review inspection reports following completed installations
• Ensure reports are complete and properly documented
• Identify deficiencies, incomplete work, missing material, warranty concerns, or other outstanding items
• Turn outstanding inspection items into clear action items and direct them to the appropriate person or department
• Track deficiencies and action items through to completion
• Follow up with installers, subcontractors, suppliers, customers, and internal departments to ensure outstanding work is completed
• Coordinate return visits, service work, deficiency repairs, and required material
• Confirm completed items have been properly addressed before closing the project

Project Tracking and Communication

• Maintain organized records for active and completed projects
• Keep the Site Install Manager updated on project status, deficiencies, material issues, delays, and items requiring escalation
• Maintain accurate tracking of outstanding work and upcoming requirements
• Proactively follow up on open items rather than waiting for issues to become urgent
• Help improve internal systems and processes related to installation reporting, material coordination, deficiencies, and project closeout

What We Are Looking For

• Strong organizational and time management skills
• Excellent attention to detail
• Strong follow through and ability to take ownership of outstanding items
• Ability to manage multiple active projects and priorities at the same time
• Strong written and verbal communication skills
• Comfortable communicating with tradespeople, subcontractors, builders, suppliers, customers, and internal staff
• Ability to read and understand purchase orders, work orders, plans, and construction related paperwork
• Strong computer skills and ability to learn scheduling and project management software
• Ability to identify problems, determine the next appropriate action, and follow through until resolved
• Comfortable working independently while communicating priorities and issues to the Site Install Manager

Preferred Experience

Previous experience in construction, project coordination, installation services, scheduling, estimating, service coordination, deficiency management, or a related field is considered a strong asset.

Experience working with residential builders, trades, subcontractors, construction sites, or interior finishing would also be an asset.

The Ideal Candidate

The ideal candidate is someone who likes keeping things organized and making sure nothing falls through the cracks.

You understand that a project is not complete simply because the installation crew has left the site. Outstanding material, deficiencies, inspections, return visits, and customer requirements all need to be tracked and completed.

You are comfortable following up with people, asking questions, solving problems, and keeping multiple projects moving at the same time.

This role is well suited for someone who wants to take ownership of their work and become an important part of a growing construction and installation operation.

Position Details

Position: Project Coordinator

Reports To: Site Install Manager

Company: Trim It All Inc.

Location: Ottawa, Ontario

Industry: Construction and Interior Finish Installation

Salary: $50,000 to $65,000 per year, depending on experience

How to Apply

If you are interested, please email your resume and a brief introduction explaining why you would be a good fit for the position to siteinstall@trimitall.ca

Pay: $50,000.00-$65,000.00 per year

Benefits:

• Casual dress
• Company events
• Flexible schedule
• On-site parking
• Paid time off

Ability to commute/relocate:

• Ottawa, ON K1B 4L2: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor's Degree (preferred)

Language:

• English (required)

Licence/Certification:

• Driving Licence (required)

Willingness to travel:

• 25% (preferred)
• Work Location: In person

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