Project Coordinator, TREE Program - School of Medicine, Infectious Diseases at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jan, 26

Salary

0.0

Posted On

13 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Management, Budget Administration, Logistical Coordination, Grant Writing, Communication, Organizational Skills, Problem Solving, Team Collaboration, MS Office Proficiency, Multi-Cultural Experience, Statistical Reporting, Ethics Compliance, Social Media Management, Training Coordination, Meeting Facilitation, Travel Coordination

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Treatment, Research, and Expert Education (TREE) program is seeking candidates for a Project Coordinator position. TREE is dedicated to addressing health inequity globally through academic medical care, research, and training. The Project Coordinator will coordinate TREE activities at Emory University and liaise with administrators and investigators implementing research and training activities in Atlanta, Georgia and Nairobi, Kenya. The Project Coordinator will support multiple NIH-funded programs including INfectious Diseases Summer Program Integrating Research at Emory (INSPIRE), Enhanced BReast and cErvical cAncer screening in Kenya THROUGH implementation science research and training (BREAKTHROUGH), ENHANcing CErvical cancer screening and treatment in women LIviNg with HIV in KenyA (ENHANCE LINKAge), and HIV/cervical cancer cOntrol and Prevention clinical sitE in Kenya (HOPE-Kenya). KEY RESPONSIBILITIES: Manages a project. Coordinates the strategic planning process and monitors progress toward achieving project goals. Assists in developing, administering and monitoring project related budgets. Coordinates logistical arrangements for related conferences, conventions or meetings. May assist in identifying funding resources and in developing funding strategies and initiatives. Develops and generates various operational and statistical reports. Represents and promotes the project at various speaking engagements. May write grants, reports, briefings, newsletters, promotional or other written material related to the project. Performs related responsibilities as required. ADDITIONAL RESPONSIBILITIES: Overall Coordinate TREE research, training, and programmatic activities at Emory. Facilitating and Hosting Manage advertising, recruitment, and selection of TREE trainees including INSPIRE faculty and students. Organize, arrange, and facilitate INSPIRE mentorship workshops for Emory faculty and fellows Welcome, oversee, and schedule INSPIRE students to Emory during their summer program Host visitors to TREE at Emory and prepare and plan for meetings Grants and Contracts Management Submit expense reports, track program budgets, and project program spending. Facilitate contracts between TREE at Emory and partner institutions. Coordinate relationship and communication between grants managers and project coordinators at TREE partner sites with RAS and OSP and other relevant departments at Emory University. Hire staff and procure supplies as needed. Scheduling and Partnering Schedule meetings for multiple principal investigator (MPI) and advisory board meetings, take meeting notes, and maintain repository of notes. Arrange domestic and international travel for TREE Director and MPIs and, if needed, co-investigators and trainees. Serve as a point of contact for partner sites and work closely with TREE Director to ensure seamless integration of TREE’s research and training activities. Reporting and Compliance Prepare, present, and maintain repository of periodic progress reports including annual reports for NIH. Develop and review standard operating procedures (SOPs) and other documents for administration and management of TREE programs. Prepare and submit ethics applications, including amendments and annual renewals, to the Emory Institutional Review Board (IRB), and ensure continuity of ethics applications at all site IRBs. Communications Provide regular communication to keep teams informed of TREE program progress, milestones, and achievements through newsletter, website, and social media. Maintain Slack, Zoom, and Dropbox accounts to promote exchange and communications between members and partner institutions. Oversee TREE website and social media accounts, and update content on a regular basis. Other Troubleshoot and resolve unexpected situations related to project implementation. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: A bachelor's degree in a related field and three years of related project management experience, or an equivalent combination of experience, education and training. PREFERRED QUALIFICATIONS: Ability to manage complex projects simultaneously with competing priorities ensuring timely completion and optimal implementation/execution. Experience managing and administrating grants using Excel and other financial management programs in an academic setting. Excellent verbal and written communication skills. Excellent organizational and problem-solving skills with attention to detail. Collaborative team player with ability to establish and maintain positive working relationships with senior management, staff, and external stakeholders. Expert knowledge of MS Office applications (Excel, Outlook, Word, and PowerPoint). Prefer experience working in a multi-cultural/national work environment. NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.

Responsibilities

The Project Coordinator will manage and coordinate TREE activities at Emory University, supporting multiple NIH-funded programs. Responsibilities include project management, budget monitoring, logistical arrangements, and communication with stakeholders.